System Enhancements

by | Mar 9, 2022 | Newsletter

The Department of FISCal (FI$Cal) continually makes updates and enhancements to the system based on feedback from our end users. Our goal is to improve usability while maintaining the highest level of security for the state’s data.

FI$Cal released the following enhancements in February (descriptions include ServiceNow case numbers):

Accounts Payable

Request: CS0195714

 Previously, departments have been allowed to self-identify a voucher as having Confidentiality of Medical Information Act (CMIA) funds through the use of a checkbox on the voucher header. This led to errors and/or omissions in reporting, as well as the inclusion of non-major CMIA vouchers. A request was made to auto identify these vouchers based on input from the Department of Finance.

Note:

  • CR012694 (menu items) has already been migrated as part of other Accounts Payable epics that shared the common menu.
  • CR011694 (security) has already been migrated as part of epic 37748 (redemption pattern).

 Enhancement/Solution

Created a CMIA Departmental Maintenance page where Department of Finance maintains the list of departments eligible to use CMIA funds (EXTAP107).

  • Created a CFDA Maintenance Page where Department of Finance maintains the eligible department / fund combinations (EXTAP107).
  • Removed the ability for a user to select the CMIA checkbox on the voucher. Using the data on the new CMIA Departmental and CFDA Maintenance pages, as well as new validations added to the voucher save, verify that the department is a CMIA department and that the fund being used is a valid department / fund combo. If all validations pass, check the CMIA eligible box on the voucher. The same validations have been added to the ZZ_AP_DELMAN custom voucher build wrapper (EXTAP079).

 Cash Management

Request: CS0236277

Request for Reconciliation Run ID Search Field on Semi-Manual Reconciliation page.

Request to create a new query for Reconciliation Run ID.

 Enhancement/Solution

Added Reconciliation Run ID Search Field on Semi-Manual Reconciliation page, in order for users to un-reconcile transactions as a group based on business unit needs and justification.