The Department of FISCal (FI$Cal) continually makes updates and enhancements to the system based on feedback from our end users. Our goal is to improve usability while maintaining the highest level of security for the state’s data.
FI$Cal released the following enhancements in June (descriptions include ServiceNow case numbers):
Procurement
Request: CS0305248
Include ‘PO Ref’ field in search results section under the purchase orders section in Worklist WorkCenter and the search results should be downloadable to Excel.
Enhancement/Solution
Included ‘PO Ref’ field in the search results section under the purchase orders section in Worklist WorkCenter.
Accounts Payable
Request: CS0361275
Enhancement request to prevent – Origin TAV CalATERS voucher payment:
1. Voucher payment cancellation and close liability by only State Controller’s Office (SCO) FI$Cal team with security role SCO Accounts Payable (AP) CalATERS Processors.
2. Non-SCO Roles/Users can perform Re-Open Voucher(s)/Re-Issue, and Re-Open Voucher(s)/Put on Hold. Origin EXV CalATERS Voucher Payment can be maintained by only SCO FI$Cal team with security role SCO AP CalATERS Processors.
Enhancement/Solution
Made code changes on Payment Cancellation page:
1. To prevent Non-SCO Users from selecting Cancel Action “Do Not Reissue/Close Liability” for Origin TAV CalATERS Voucher payment.
2. To exclude Origin EXV CalATERS Voucher Payment from search results for Non-SCO Users.
Asset Management
Request: CS0334010
As part of GASB 87 and 96 SCO reporting requirements, a report is required that generates data by fund from the four lease questions/answers implemented in Epic 81733.
Enhancement/Solution
Created a new report (RPTAM036), to generate the results of the questions/answers by Fund on one file rather than producing the questions for each lease individually.
General Ledger
Request: CS0374226
Enhance column combination process to exclude duplicates and include new combinations and other changes as explained below.
1. Include account 46% for column combination process.
2. Exclude account 63% from SCO agency reconciliation table.
3. Override feature in extension page to include fund option.
4. Show the total encumbrance amount for the appropriation on the column combination page.
5. Update extension page breadcrumb (rename from “SCO/FI$Cal Monthly Recon” to “Agency Monthly Reconciliation”).
Enhancement/Solution
Updated code to:
1. Include account 46% for column combination process.
2. Exclude account 63% from SCO agency reconciliation table.
3. Override column combinations by fund.
4. Show the total encumbrance amount for the appropriation on the column combination page.
5. Update extension page breadcrumb (renamed from “SCO/FI$Cal Monthly Recon” to “Agency Monthly Reconciliation”).