The Department of FISCal (FI$Cal) continually makes updates and enhancements to the system based on feedback from our end users. Our goal is to improve usability while maintaining the highest level of security for the state’s data.
FI$Cal released the following enhancements in December (descriptions include ServiceNow case numbers):
Asset Management
Request: CS0354105
Request to add a new Asset Profile ID for Governmental Accounting Standards Board 96, so that departments can start entering leases for Fiscal Year 22-23.
Enhancement/Solution
Added new Asset Profile ID ‘ROU_SBITA’.
Accounts Payable
Request: CS0310099
The State Controller’s Office (SCO) requests an update to the Daily Interface Status Report to add new a report type for chartfield level comparison for outbound transactions and SCO legacy posting. This report will compare chartields and amounts sent on outbound TCs to post to legacy and the final posting in SCO legacy system.
Enhancement/Solution
Created a new reconciliation report for chartfield level comparison for outbound transactions and SCO legacy posting.
General Ledger
Request: CS0328277
Make general ledger (GL) journal source security guardrail enhancements.
Enhancement/Solution
Created additional options on the GL Journal Source Security Configuration page to add:
1. Effective dated criteria, so that the GL journal source security guardrail may be applied only to journals with a journal date on or after the effective date (or so that the journal source security configuration may be done differently for different effective dates).
2. The ability to specify down to SCO type of transaction instead of the source, so that configurations may be done differently for specific SCO types of transaction under a given source.
3. The ability to apply the GL journal source security guardrail to a given source/SCO type in specific periods (such as period 0 and 998 only or periods 1-12 only) or for specific ledger groups.
4. An option to grant departments the ability to copy/upload a journal with a restricted source, but require them to update the source. (Currently there is a copy restriction such that if a user does not have a role allowing them to use a source that is configured on the GL journal source security configuration, they are not able to copy it at all. They should be able to copy it, but need to update the source and save before making further changes.)
Request: CS0326026
SCO requests for manual plan of financial adjustment (PFA) GL journal offset account intraunit template guardrail to ensure that the correct offset account is used for manual PFA GL journals.
Enhancement/Solution
A new GL journal intraunit template was defined with 1110101 as offset account lines. Made a code change to select PS TC for PFA related manual GL journals to ensure that it is not selectable for non-PFA related GL journals.