Question: Is the new CALPIA punch-out functionality mandatory?
Answer: Yes, as of September 15, 2020, departments transacting in the FI$Cal system are required to purchase CALPIA standard products using the FI$Cal requisition process and the CALPIA online store catalog available in the FI$Cal requisition module. Please see the Department of General Services, Procurement Division’s Broadcast Bulletin No. F-04-20 on this requirement: CALPIA Online Store Catalog Procurement Functionality – New.
Question: Do I still have to send a Purchase Order to CALPIA?
Answer: No. All Purchase Orders (PO) with CALPIA as the supplier will be automatically emailed to CALPIA once they are dispatched by the buyer. Please do not send duplicate POs to CALPIA. Note: FI$CAL departments are no longer required to send a copy of the PO with Chart of Accounts to CALPIA because CALPIA is now receiving this information in a daily FI$CAL report.
Question: What roles are required to use the CALPIA punch-out and is there a FI$Cal Job Aid?
Answer: Information on the FI$CAL roles required and training on this new process are available in the recently posted FI$CAL Job Aid: FI$Cal.449 Generate a FI$CAL Purchase Requisition for CALPIA Standard Items located in ServIceNow.
Question: How do I send attachments to CALPIA?
Answer: This functionality has not changed. Buyers should be including all attachments pertaining to the CALPIA PO by using the comments and attachment link on the PO header or line, and marking “send to supplier”. The example shown below is of the PO header attachments.