Job Aids/FAQ

Job Aid Subscription List – Sign up to receive emails when Job Aids are revised or when new Job Aids are added to the list.
TitleContentCategoriesTagsDatecategories_hfiltertags_hfilter
Create Single Payment VoucherDepartment AP Processor can use to generate a Single Payment Voucher for one-time refund payment, tax refunds, and confidential non-reportable payments. Last Updated on May …AP05/24/2019ap job-aidfical-063
Schedule Multiple Payments For a Single Voucher Over $99,999,999.99Provides Departmental Pay Cycle Processors the instructions for scheduling multiple payments for a single voucher over $99,999,999.99. Last Updated on May 24, 2019AP05/24/2019ap job-aidfiscal-062
Cancel Payments Made From a Department’s Office Revolving FundProvides instructions for voiding an Office Revolving Fund (ORF) check or placing a stop payment on an ORF check.AP05/24/2019ap job-aidfiscal-058
Create a PO VoucherProvides Department AP Processors the instructions for how to create a voucher when copying from a PO Receipt. Last Updated on May 24, 2019AP05/24/2019ap job-aidfiscal-061
Voucher Spreadsheet UploadProvides the instructions for preparing a spreadsheet to upload and build vouchers in FI$Cal. Last Updated on May 24, 2019AP05/24/2019ap job-aidfiscal-056
How to Enter a New Position Request in HyperionProvides the instructions for entering a request for new positions in Hyperion.BU05/24/2019bu job-aidfiscal-073
Setting Up User Preferences in the Hyperion Planning ApplicationProvides instructions for setting up user preferences and defaults in the Hyperion Planning Application. User preferences will be used throughout the system for display purposes …BU05/24/2019bu job-aidfiscal-077
How to Create an RTV for Multiple PO Distribution LinesProvides the Department RTV Processor the instructions to complete a split-distribution return to vendor transaction.PO05/24/2019po job-aidfiscal-053
Configuring Microsoft Excel Smart View Settings for HyperionContains instructions for configuring the Smart View settings in Microsoft Excel for use with the Hyperion Planning Application. Last Updated on May 24, 2019BU05/24/2019bu job-aidfiscal-079
AM Reports within the FI$Cal SystemAM Report ID Matrix Last Updated on May 23, 2019AM05/23/2019am job-aidfiscal-080
AP Reports within the FI$Cal SystemAP Report ID Matrix. Last Updated on May 23, 2019AP05/23/2019ap job-aidfiscal-080
AR Reports within the FI$Cal SystemAR Report ID MatrixAR/BI05/23/2019ar-bi job-aidfiscal-080
CM Reports within the FI$Cal SystemCM Report ID Matrix Last Updated on May 23, 2019CM05/23/2019cm job-aidfiscal-080
GL Reports within the FI$Cal SystemGL Report ID MatrixGL05/23/2019gl job-aidfiscal-080
KK Reports within the FI$Cal SystemKK Report ID Matrix Last Updated on May 23, 2019KK05/23/2019kk job-aidfiscal-080
LD Reports within the FI$Cal SystemLD Report ID MatrixLD05/23/2019ld job-aidfiscal-080
PC Reports within the FI$Cal SystemPC Report ID MatrixPC05/23/2019pc job-aidfiscal-080
PO Reports Within the FI$Cal SystemPO Report ID Matrix Last Updated on May 23, 2019PO05/23/2019po job-aidfiscal-080
Adding CA Sales Tax for One-Time Ship-To Address on Purchase OrdersProvides FI$Cal Buyers the instructions for applying California Sales Tax based on a one-time ship-to address on Purchase Orders. Last Updated on May 23, 2019PO05/23/2019po job-aidfiscal-083
Using the Labor Distribution Error Reports and PageProvides instructions for using the Labor Distribution error reports and the Budget Check Exceptions page to research errors that prevent payroll costs from being distributed …LD05/23/2019ld job-aidfiscal-084
Escheatment ProcessingProvides instructions on escheating check payments.AP05/23/2019ap job-aidfiscal-086
Close the Balance on a Prepaid Voucher for a Travel AdvanceProvides step-by-step instructions on how to close an outstanding balance on a Prepaid Voucher for a travel advance when an employee issues payment to the …AP05/23/2019ap job-aidfical-088
Create Manual Payment for Electronic Claims Prior to December 2018 ReleaseProvides the instructions to Create a Manual Payment for SCO Issued Warrants resultant from the SCO Electronic Claim Schedule that was submitted and processed by …AP05/23/2019ap job-aidfical-089
Create Manual Payment for Paper Claims Prior to December 2018 ReleaseProvides instructions to create a manual payment for State Controller’s Office (SCO)-Issued Warrants resulting from the SCO Claim Schedule that was submitted and processed by …AP05/23/2019ap job-aidfiscal-090
Create a Transit Subsidy VoucherProvides the detailed process for creating a Transit Subsidy Voucher using a Prepaid Voucher with a Cash Type of Office Revolving Fund. Last Updated on …AP05/23/2019ap job-aidfiscal-091
Retiring an Erroneously Entered or Duplicate AssetProvides instructions on how to retire / dispose of an erroneous or duplicate asset that has been entered into Asset Management. Last Updated on May …AM05/23/2019am job-aidfiscal-092
Equipment Purchase Order with Multi-Year Maintenance Service AgreementsInstructs Procurement Contract Users on how to set up a multiple fiscal year equipment contract from a Leveraged Procurement Agreement (LPA). Also provides the steps …PO05/23/2019po job-aidfiscal-052
Create Discounted POProvides the PO Buyer with instructions on how to enter a Purchase Order (PO) that reflects first the total dollar amount, the discounted amount, and …PO05/23/2019po job-aidfiscal-051
Using Standard Comments in a POProvides Department Buyers and Department PO Processors with instructions for entering standard comments in Purchase Orders. Last Updated on May 23, 2019PO05/23/2019po job-aidfiscal-050
Changing the Attention To (Ship To) Name on Requisitions and Purchase OrdersProvides PO Buyers and Requisition Processor the instructions for changing the Attention To name on Requisitions and Purchase Orders (POs) at the Header and Line …PO05/23/2019po job-aidfiscal-045
Correcting a Capitalized ErrorProvides the Department Asset Processor the instructions on how to correctly reclassify a Capitalized Asset as Non-Capital when the dollar amount of the asset does …AM05/23/2019am job-aidfiscal-093
Approving a GL JournalProvides the instructions for approving a journal entry. Last Updated on May 23, 2019GL05/23/2019gl job-aidfiscal-094
Resolving Journal Edit and Budget Check ErrorsProvides users with the instructions for budget checking a journal, as well as understanding error messages and how to resolve them. Last Updated on May …GL05/23/2019gl job-aidfiscal-095
Clearing a Salary Advance with an Employee’s WarrantDescribes how a department should record a deposit of an Employee’s Warrant to offset a salary advance associated with the employee. Last Updated on May …AR/BI05/22/2019ar-bi job-aidfiscal-044
Maintaining Department COA ValuesProvides the Department COA Maintainer the instructions for creating new ChartField Values. Last Updated on May 22, 2019COA, GL05/22/2019coa gl job-aidfiscal-097
Creating a Statistics JournalProvides the GL Processor instructions on how to create statistics journal in FI$Cal to track the Floor Space in square footage and to account for …GL05/22/2019gl job-aidfiscal-098
Asset Management FAQsProvides answers to frequently asked questions for Asset Management in FI$Cal.AM05/22/2019am job-aidfiscal-101
Create and Maintain Work in Progress (WIP) AssetsProvides the Department Project Processor, the Department PC Job Processor, the Department GL Journal Processor, and the Department Asset Processor the instructions for creating and …AM, PC05/22/2019am pc job-aidfiscal-102
Spreadsheet Budget Journal UploadProvides instructions for how to upload budget entries from Excel to FI$Cal.   Spreadsheet Budget Journal Upload Budget Spreadsheet Journal Last Updated on May 22, …KK05/22/2019kk job-aidfiscal-103
Create a Speed ChartProvides the instructions for Department AP Maintainers to create SpeedCharts and for Department AP Processors to use the SpeedCharts and import multiple ChartField combinations into …AP05/22/2019ap job-aidfiscal-114
Approval Role Access to AttachmentsProvides Requisition and Purchase Order Approvers information on how to view an attachment prior to approval.PO05/22/2019po job-aidfiscal-115
Editing Budget Request Data Directly in HyperionDemonstrates how to edit a budget request directly in the Hyperion Planning Application. Last Updated on May 22, 2019BU05/22/2019bu job-aidfiscal-117
Set Up a Payroll AR from a Half SheetProvides the FI$Cal Accounts Receivable (AR) roles listed above the instructions for recording an Employee AR within the AR module, and how to record the …AR/BI05/22/2019ar-bi job-aidfiscal-208
Types of AR WorksheetsSpreadsheet describing types of AR functions.AR/BI05/22/2019ar-bi job-aidfiscal-043
Explanation of AR and Billing DatesSpreadsheet explaining transactions and scenarios involving AR and billing dates. Last Updated on May 22, 2019AR/BI05/22/2019ar-bi job-aidfiscal-042
Record Proceeds from Sale of AssetsProvides instructions for how proceeds will be recorded in FI$Cal from the sale of assets. Last Updated on May 22, 2019AM05/22/2019am job-aidfiscal-039
Performing the Plan of Financial Adjustment Process in FI$CalProvides instructions on how to prepare a Plan of Financial Adjustment (PFA) Transfer Request for remittance to the State Controller’s Office. Last Updated on May …GL05/22/2019gl job-aidfiscal-038
Create a Regular Voucher for Itemized Phone BillsProvides Department AP Processors with instructions on how to create a Regular Voucher for itemized phone bills. Last Updated on May 22, 2019AP05/22/2019ap job-aidfiscal-118
Reviewing Journal StatusProvides Department GL Journal Processors the instructions for reviewing a Journal Status. Last Updated on May 22, 2019GL05/22/2019gl job-aidfiscal-146
Reconciling Sub-Module Accounting Entries to the General LedgerProvides instructions for GL Reporters to run queries to reconcile sub-module accounting entries to the General Ledger. Last Updated on May 22, 2019GL05/22/2019gl job-aidfiscal-037
Non-FI$Cal ORF (NFO) Voucher CorrectionThe FI$Cal SCO/STO October 2018 release introduced new functionality to interface and record paper Office Revolving Fund (ORF) Replenishment Claims Schedules (TC-48) in FI$Cal as …AP05/21/2019ap job-aidfiscal-400
Create a Departmental Pay Cycle and Cancel a PaymentProvides instructions on how to run the Pay Cycle process and cancel a payment.AP05/21/2019ap job-aidfiscal-032
Create Voucher for a Reportable PaymentProvides Departmental AP Processors with instructions on how to create a payment that will be 1099 reportable.AP05/21/2019ap job-aidfiscal-031
Process and Review CalATERS Transactions – Accounts PayableProvides an overview of California Automated Travel Expense Reimbursement System (CalATERS) processing and instructions for reviewing vouchers created for CalATERS Travel Advances and Expenditures as …AP05/21/2019ap job-aidfiscal-030
Create an Employee Salary AdvanceProvides the instructions for creating a Salary Advance in FI$Cal.AP05/20/2019ap job-aidfiscal-029
Correcting Accounting ErrorsDescribes how to correct accounting errors once the invoice has been created and finalized. Last Updated on May 20, 2019AR/BI05/20/2019ar-bi job-aidfiscal-025
Correcting AR – Billing Budget Checking ErrorsDescribes how to check if billing transactions encountered budget checking errors after they have been finalized. Last Updated on May 20, 2019AR/BI05/20/2019ar-bi job-aidfiscal-024
Refund ProcessingSpreadsheet providing detail information for Refund Processing. Last Updated on May 20, 2019AP05/20/2019ap job-aidfiscal-022
Dishonored Check Processing for Remitted Payments in ARAs departments receive payments for invoices and miscellaneous receipts, the department deposits these payments into a bank account and records a deposit in FI$Cal. Last …AR/BI05/20/2019ar-bi job-aidfiscal-021
Consolidating Multiple Purchase Order Line Items to a Single Asset IDProvides the above listed roles instructions on how to consolidate non-project related multiple line items that alone are not assets. Last Updated on May 17, …AM05/17/2019am job-aidfiscal-020
Reviewing Billable Charges Interface Completions and ErrorsProvides steps for the Department BI Processor to review interfaced billable charges transactions that are loaded into the staging tables, but did not pass the …AR/BI05/17/2019ar-bi job-aidfiscal-019
Create Backup Withholding VouchersProcess for paying a vendor that does not supply the required Payee Data Record (STD. 204). Last Updated on May 17, 2019AP05/16/2019ap job-aidfiscal-016
Bank Reconciliation – Review Bank Statement Register ReportProvides the Bank Statement Reconciliation Processor with the instructions to run the Bank Statement Register Report. Last Updated on May 16, 2019CM05/16/2019cm job-aidfiscal-154
PC Interface UploadProvides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run …PC05/16/2019pc job-aidfiscal-156
Accessing FI$Cal – How to LoginProvides new FI$Cal users the steps required to log into FI$Cal.N/A05/16/2019n-a job-aidfiscal-162
Configuring Business Unit OptionsProvides steps to create and maintain Business Unit Options. Last Updated on May 16, 2019LD05/16/2019ld job-aidfiscal-163
Bank Reconciliation – Manual_ReconciliationProvides the Bank Statement Reconciliation Processor with the instructions for performing Manual Reconciliation. Last Updated on May 16, 2019CM05/16/2019cm job-aidfiscal-147
Creating a Purchase Order (PO) with P-Card as the Payment Method and Dispatching POPurpose of this supplemental job aid is to identify the steps for creating a PO with P-Card as the payment method and dispatching the PO …PO05/16/2019po job-aidfiscal-159
Creating a General Ledger Journal to Record Payments Made Outside FI$CalProvides the instructions for General Ledger (GL) Processors to record expenditures that are created outside of FI$Cal in the GL. Last Updated on May 16, …GL05/16/2019gl job-aidfiscal-149
Create a Regular Voucher for RefundsProvides Departmental AP Processors with instructions on how to create a Regular Voucher for the payment of a refund to a supplier if the overpayment …AP05/15/2019ap job-aidfiscal-057
Reconciling Office Revolving FundsProvides Departmental Accountants the instructions for reconciling Office Revolving Funds (ORFs). Last Updated on May 15, 2019AP05/15/2019ap job-aidfiscal-151
Processing Late Payments Interest Penalty VouchersProvides instruction to the Department AP Processor on how to process a late payment interest penalty voucher in FI$Cal. Last Updated on May 15, 2019AP05/15/2019ap job-aidfiscal-013
Running the Month End ProcessSpreadsheet describing elements of running of the month end process. Last Updated on May 15, 2019GL05/15/2019gl job-aidfiscal-009
How to Use FI$Cal Department 360 ToolProvides guidance to the Controlling agencies/stake holders to monitor their department’s overall statuses. Last Updated on May 13, 2019N/A05/09/2019n-a job-aidfiscal-416
Review and Correct Suspended GL EntriesProvides Department GL Journal Processors instructions for identifying and correcting entries posted to a suspense Account. Last Updated on May 13, 2019GL05/08/2019gl job-aidfiscal-033
How to Correct Budget Date and Enactment Year for Budget Error Only ReportProvides instructions on how to make corrections to the Budget Date and Enactment Year to the Accounting Entries in Budget Error Only Report. Last Updated …LD05/06/2019ld job-aidfiscal-423
Review STD 204Provides Department Vendor Processors (DVP) instructions for how to review STD 204 to validate the accuracy of the form. Last Updated on May 13, 2019VM05/01/2019vm job-aidfiscal-427
Financial Transparency Website Transaction Review and Reconciliation ProcessFinancial Transparency Website Transaction Review and Reconciliation Process Last Updated on April 30, 2019N/A04/30/2019n-a job-aidfiscal-388
Correct AR ItemsThis Accounts Receivable (AR) Supplemental Job Aid explains how to reclassify or correct an AR item’s accounting entries. When an AR Item is credited, the …AR/BI04/17/2019ar-bi job-aidfiscal-239
Identity Self-Service FAQsProvides answers to frequently asked questions for Identity Self-Service in FI$Cal. Last Updated on May 1, 2019Identity Self Service04/09/2019iss job-aidfiscal-428
Create an Employee SupplierProvides the detailed process of how to create an employee vendor. Last Updated on April 5, 2019AP, VM04/05/2019ap vm job-aidfiscal-012
Linking a Procurement Contract to Requisition to create a POProvides the Solicitation and Contract Buyer, Department Contract Buyer, Requisition Processor, Department Requestor, Department PO Buyer, PO Buyer (Buyer) with the instructions of how to …PO03/28/2019po job-aidfiscal-405
How to use the Requisition CSV UploadProvides detailed instructions for the Department Requisition Upload Processor. Last Updated on March 28, 2019PO03/28/2019po job-aidfiscal-411
GL-KK Mismatch Identification and ResolutionGL-KK mismatches are the balance mismatches between Commitment Control Ledgers (KK) and General Ledger (GL), mostly caused by Sub System transactions / GL Journals that …GL, KK03/26/2019gl kk job-aidfiscal-425
SCO Approval of AR Deposits–RemittancesThis Supplemental Job Aid outlines the cases and exceptions for when the Department BI/AR Approvers is required to workflow payment/remittance AR accounting information to SCO …AR/BI03/25/2019ar-bi job-aidfiscal-391
Add a Supplier RecordProvides Department Vendor Processors (DVP) instructions for submitting a request to add a supplier record to the FI$Cal Vendor Management File(VMF). Last Updated on May …VM03/22/2019vm job-aidfiscal-205
Procurement Icon LegendProvides Procurement Buyers and Approvers the names and visual image of icons frequently used in eProcurement, Purchasing, Sourcing, and Contracts modules. Last Updated on April …PO03/20/2019po job-aidfiscal-331
Create Claim Schedule Face Sheet and Remittance Advice for Claim Submission Outside of FI$CalPayments made via a State Controller’s warrant through legacy claim schedules requires both a Claim Schedule face sheet (STD. 218) and remittance advice (STD. 404C) …AP03/15/2019ap job-aidfiscal-421
Include Additional Charges in Procurement Contract Total Released AmountProvides Buyers with the instructions on setting up a Procurement Contract so that the Total Released Amount and the Purchase Order’s (PO) Amount Summary are …PO03/12/2019po job-aidfiscal-395
Use Procurement Group IDs for Consolidating AssetsMost State acquired assets are purchased with several separate components, separate Purchase Orders (PO) and sometimes, different suppliers. An example of this can be a …AM, PO03/07/2019am po job-aidfiscal-419
Create a Regular Voucher for Buy Back – Dishonored ChecksProvides Department AP Processors with instructions on how to create a Regular Voucher for dishonored checks. Last Updated on April 23, 2019AP03/05/2019ap job-aidfiscal-286
1099 Withholding Adjustment InterfaceProvides the instructions for making adjustments to 1099 amounts in FI$Cal by interface, then notify Vendor Management Group (VMG) to ensure the accuracy of the …AP03/01/2019ap job-aidfiscal-418
Journal Voucher Spreadsheet UploadProvides Department AP Processors with the instructions to download the template, set up the Journal Voucher spreadsheet and upload the spreadsheet in FI$Cal. Journal Voucher …AP02/15/2019ap job-aidfiscal-337
Return Unspent PO Dollars Back to the Orig Procurement ContractJob Aid FISCal.396 has been removed. New functionality coming soon. Questions, please contact the FI$Cal Service Center at 1-855-347-2250 or fiscalservicecenter@fiscal.ca.gov. Last Updated on March …PO02/06/2019po job-aidfiscal-396
Attach Documents and Add Comments in ISSHow to attach a document or add a comment to an Identity Self-Service request. Last Updated on April 9, 2019Identity Self Service02/01/2019iss job-aidfiscal-420
Modify User in Identity Self-ServiceHow to modify a user in Identity Self-Service. Last Updated on April 19, 2019Identity Self Service01/30/2019iss job-aidfiscal-326
OTP Verification CodeDemonstrates how users with OTP roles are prompted to enter the OTP verification code each time they log in. Last Updated on April 17, 2019Identity Self Service01/30/2019iss job-aidfiscal-338
Add the Departmental Requester Role in Identity Management SystemHow to add the Departmental Requester role to a user in the Identity Management System. Last Updated on April 16, 2019Identity Self Service01/30/2019iss job-aidfiscal-382
Assign a Hyperion Role in Identity Self-ServiceHow to assign Hyperion Role to users in Identity Self-Service they have authority over. Last Updated on April 19, 2019Identity Self Service01/30/2019iss job-aidfiscal-329
View User in Identity Self-ServiceHow to View all existing users in your department in Identity Self-Service. Last Updated on April 19, 2019Identity Self Service01/30/2019iss job-aidfiscal-327
Enable an End User in Identity Self-ServiceHow to request a disabled user be enabled in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-325
Disable User in Identity Self-ServiceHow to Disable User in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-324
Remove Roles in Identity Self-ServiceHow to Remove Roles for a user in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-323
View Request Status in Identity Self-ServiceHow to View Request Status in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-322
Reject Pending Requests in Identity Self-ServiceHow to Reject Pending requests awaiting in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-319
Approve Pending Requests in Identity Self-ServiceHow to Approve Pending approvals awaiting in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-318
Request Roles for a User in Identity Self-ServiceHow to request roles for users in Identity Self-Service they have authority over. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-316
Create New User in Identity Self-ServiceHow to request a new user in the Identity Self-Service. Last Updated on April 22, 2019Identity Self Service01/30/2019iss job-aidfiscal-315
PO Vouchers Spreadsheet Interface TemplatePO Vouchers Spreadsheet Interface Template Last Updated on April 16, 2019AP01/28/2019ap job-aidfiscal-387
Correct SCO AR Interface COA ErrorsProvides instructions for correcting AR Interface Chart of Accounts (COA) table translation errors in the AR module related to TC-47 Remittances. Last Updated on April …AR/BI01/24/2019ar-bi job-aidfiscal-397
P-Card FAQsThis document details the frequently asked questions and answers for procurement card (P-Card) in FI$Cal. Last Updated on May 17, 2019PO01/18/2019po job-aidfiscal-346
Requisition FAQsThis document details the frequently asked questions and answers for Requisition in FI$Cal. Last Updated on April 17, 2019PO01/18/2019po job-aidfiscal-348
PO Disposition Details ReportProvides the user with instructions on how to generate a PO disposition details report for a specific business unit within a defined timeframe. Last Updated on …PO01/11/2019po job-aidfiscal-291
How to Change Use Tax to Sales Tax in a VoucherProvides instructions on how to re-classify the Use Tax to Sales Tax on a Regular Voucher. Last Updated on April 16, 2019AP01/11/2019ap job-aidfiscal-386
SCO Approval of GL Journals & AP Journal VouchersProvides GL Processors & Approvers and AP Processors & AP Approves guidance for creating GL Journals and AP Journal Vouchers in lieu of sending a …AP, GL01/11/2019ap gl job-aidfiscal-404
Purchase Order FAQsThis document details the frequently asked questions and answers for purchase orders in FI$Cal. Last Updated on April 17, 2019PO01/10/2019po job-aidfiscal-345
Update an Asset to Split FundsProvides Department Asset Processors and Department Asset Managers the instructions for updating an Asset Fund from a single Fund to two or more by splitting …AM01/09/2019am job-aidfiscal-283
SpeedChart UploadProvides the instructions for Departments to use when there is a need to upload multiple SpeedChart entries.. Last Updated on April 9, 2019AP, GL, PO01/03/2019ap gl po job-aidfiscal-413
Daily Review of Suspense JournalsThis supplemental job aid provides guidance to FI$Cal End Users to monitor their department’s subsystem accounting entries in suspense on a daily basis to ensure …GL12/21/2018gl job-aidfiscal-415
Manually Create Catch-up TransactionsProvides the instructions to Create Manual Payments which will create a voucher and record the payment issued via a State Controller’s Warrant resulting from the …AP12/13/2018ap job-aidfiscal-270
Run the 1099 Reportable Payments ReportProvides the instructions for running the 1099 Reportable Payments Report in different formats. Last Updated on April 9, 2019AP12/13/2018ap job-aidfiscal-417
Add Freight Charges to a Purchase Order at Line LevelProvides buyers with instructions on how to properly add freight to a purchase order at line level for an item or the entire Purchase Order …PO12/12/2018po job-aidfiscal-330
How to Record EPP and SABRC in FI$CalProvides basic instructions on how to record Environmentally Preferable Purchasing (EPP) and State Agency Buy Recycled Campaign (SABRC) in FI$Cal. Last Updated on April 16, …PO12/10/2018po job-aidfiscal-399
Sub System Entries Accounting Page-Claim InformationProvides GL Processors the instructions on how to navigate to the Claim Information page to find sub system accounting entries created by paper claims interfaced …GL12/06/2018gl job-aidfiscal-414
Create a Federal AR ItemDescribes how to create a Federal Accounts Receivable (AR) Item in the AR module for a Federal Fund Draw Down request. Last Updated on April …AR/BI12/03/2018ar-bi job-aidfiscal-412
Create $0.00 Manual Catch-up Voucher to Liquidate PO Resulting from Claim Submission Outside of FI$CalProvides the instructions on creating a $0.00 voucher for payment issued via a State Controller’s Warrant outside of FI$Cal. Last Updated on April 9, 2019AP11/21/2018ap job-aidfiscal-408
Add California Fuel Tax To Purchase OrdersProvides the Department PO Processor, Department PO Buyer, Department Advanced Buyer, and PO Buyers (Buyer) the instructions for applying California Fuel Tax to Purchase Orders …PO11/14/2018po job-aidfiscal-410
GL Journal Transaction Request Example-Correct Claim ScheduleProvides GL Processors the instructions for creating a GL Journal Transaction Request in FI$Cal, which impacts fund, appropriaton and/or revenue, to correct the journal entries …GL11/08/2018gl job-aidfiscal-407
Complete the Annual Acceptable Use AgreementProvides all FI$Cal System Users the instructions for completing the automated online Acceptable Use Agreement form to ensure system-wide security compliance for all users. Last …N/A11/01/2018n-a job-aidfiscal-403
2018 GL ConversionProvides all department users with an explanation of 2018 GL conversion and common accounting entries. Last Updated on April 16, 2019GL Conv10/30/2018gl-conv job-aidfiscal-401
Access and Navigate the ServiceNow Departmental Reporting DashboardProvides guidance to the Departmental Authorities to monitor their department’s overall tickets and their statuses. Last Updated on April 16, 2019Service Now10/22/2018service-now job-aidfiscal-402
Handling of CalATERS ORF Replenishment WarrantProvides FI$Cal department users with instructions on how to handle CalATERS ORF replenishment warrant after ORF replenishment is successfully processed and approved by SCO. Last …AP, AR/BI, GL10/17/2018ap ar-bi gl job-aidfiscal-393
SCPRS Change Order HistoryProvides the instructions for using SCPRS Change Order History Page. Last Updated on April 16, 2019PO10/12/2018po job-aidfiscal-394
Create a Standard Deposit SlipProvides Departmental Deposit Slip Processors with the instructions for creating standard deposit slips. Last Updated on April 16, 2019AR/BI10/08/2018ar-bi job-aidfiscal-389
Create a Confidential VoucherProvides Department AP Processors with instructions on how to create a voucher that includes confidential attachments. Last Updated on April 16, 2019AP10/01/2018ap job-aidfiscal-390
Common Errors Q&A – All ModulesProvide a FAQ guide for quick answers to common questions. The document details a listing of common errors experienced by existing FI$Cal users and lessons …N/A09/27/2018n-a job-aidfiscal-392
PO Vouchers Spreadsheet InterfaceProvides Department AP Processors with the instructions for preparing a spreadsheet to upload and build Purchase Order (PO) related regular vouchers in FI$Cal. PO Vouchers …AP09/10/2018ap job-aidfiscal-387
Project Costing Analysis Types (Descriptions)Provides descriptions of commonly used Analysis Types within Project Costing. Last Updated on April 24, 2019GM, PC09/06/2018gm pc job-aidfiscal-189
Set Up Advance to Office Revolving Fund in FI$CalProvides GL Processors and GL Approvers the instructions for replenishing the Office Revolving Fund (ORF) in FI$Cal. Last Updated on April 30, 2019GL08/23/2018gl job-aidfiscal-176
Journal Upload SpreadsheetProvides Department AP Processors with the instructions to download the template, set up the Journal Voucher spreadsheet and upload the spreadsheet in FI$Cal. Journal Upload …AP08/23/2018ap job-aidfiscal-337
Upload Budget Templates in HyperionProvides instructions to upload Budget Templates in Hyperion. Last Updated on April 17, 2019BU08/08/2018bu job-aidfiscal-341
P-Card Transaction Reconciliation Process in FI$CalIdentifies the steps for reconciling P-Card transactions in FI$Cal; the required fields when a PO exists and is linked to P-Card transactions; the required fields …PO08/06/2018po job-aidfiscal-167
AR Remittance Query Macro Worksheet04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. FI$Cal department remittance is no longer done in eFITS, it is done in …AR/BI08/03/2018ar-bi job-aidfiscal-209
General Ledger Spreadsheet Journal for Windows 10Provides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and …GL07/30/2018gl job-aidfiscal-001
Home Page Navigation Functionality in FI$CalThis Job Aid familiarizes end users with the new PeopleSoft Fluid User Interface (UI) in FI$Cal. It allows them to choose the Navigation Menu they …N/A07/26/2018n-a job-aidfiscal-380
Manually Reconcile Bank Side TransactionsProvides Bank Statement Reconciliation Processors the instructions for manually reconciling Bank side transactions. Last Updated on April 16, 2019CM07/24/2018cm job-aidfiscal-385
Insert FI$Cal Chartfield Values into CalATERSProvides instructions for: 1. Guide CalATERS users on how to include FI$Cal Service Location Chartfield value when applying Specialized Account Coding to a CalATERS expense …AP07/24/2018ap job-aidfiscal-356
Use Standard Comments to Insert Terms and Conditions on a POProvides Department Buyers and Department PO Processors the instructions for inserting Department of General Services (DGS) terms and conditions on Purchase Orders (PO). Last Updated …PO07/19/2018po job-aidfiscal-223
PC Input Template Statistical Transactions SpreadsheetProvides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run …PC07/12/2018pc job-aidfiscal-156
PC Input Template Team SpreadsheetProvides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run …PC07/12/2018pc job-aidfiscal-156
PC Input Template Activity SpreadsheetProvides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run …PC07/12/2018pc job-aidfiscal-156
PC Input Template Project SpreadsheetProvides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run …PC07/12/2018pc job-aidfiscal-156
Budget Spreadsheet JournalProvides instructions for how to upload budget entries from Excel to FI$Cal. Budget Spreadsheet Journal Last Updated on August 31, 2018KK07/12/2018kk job-aidfiscal-103
General Ledger Spreadsheet JournalProvides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and …GL07/12/2018gl job-aidfiscal-001
Types of Payments and Deposits in Accounts Receivable (AR)04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. Departments should follow Job Aids FISCal.389 & .391. Last Updated on April 2, …AR/BI07/12/2018ar-bi job-aidfiscal-040
Payment Adjustment Transactions04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. Departments should follow UPKs AR103, AR201, AR202, and BI301. Last Updated on April …AR/BI07/12/2018ar-bi job-aidfiscal-041
Set Up an AR for an Employee04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. Department should process Payroll Accounts Receivable (PAR) using Job Aid FISCal.208. Last Updated …AR/BI07/12/2018ar-bi job-aidfiscal-017
Departments Deposit on Behalf of Other Departments04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. Remittance is no longer done in eFITS, it is done in FI$Cal. Please …AR/BI07/11/2018ar-bi job-aidfiscal-175
Remittances – Enter Deposits and Run AR Reports for Remitting Cash to a State Fund04/02/2019 – Permanently removed due to SCO MS2 – October 2018 Release. FI$Cal department remittance is no longer done in eFITS, it is done in …AR/BI07/11/2018ar-bi job-aidfiscal-210
Cash Management Improvement Act (CMIA) ProcessProvides guidance to departments to minimize the state’s interest liability to the federal government and comply with CMIA. Last Updated on April 16, 2019AP07/09/2018ap job-aidfiscal-381
Generic AM Accounting Flows and Reconciliation MethodsDescribes the flow of the accounting entries for a capital asset between the Accounts Payable module and the corresponding balancing accounting entries generated in Asset …AM07/02/2018am job-aidfiscal-036
Enter a Property Lease into FI$Cal for PaymentsProvides Departments the instructions for entering their property leases (property lease agreements made with non-government entities), Capital or Operating into FI$Cal. Due to the SAM …AM, AP, PO07/02/2018am ap po job-aidfiscal-378
Telecom Form STD 20Provides the Requisition Processor and PO Buyer the instructions for the use of the Acquisition Type titled Telecom and the Telecommunications Service Request (STD 20). …PO06/22/2018po job-aidfiscal-304
Closing a Purchase Order (PO) to Release Encumbrance BalancesProvide Department Buyers with instructions on how to close qualifying Purchase Orders that no longer need to be modified through the Buyer’s WorkBench to release …PO06/18/2018po job-aidfiscal-243
Use Purchase Order Module for Outgoing Bond Grant AccountingProvides instruction on how to use the PO Module to create a bond-funded encumbrance for a qualifying, outgoing, bond-funded grant. This job aid serves as …PO06/14/2018po job-aidfiscal-374
Petty Cash Funds Entry in FI$CalProvides instructions to establish, replenish/reimburse and close office Cash Purchase (Petty Cash) Funds. Last Updated on April 16, 2019AP06/07/2018ap job-aidfiscal-361
Create an Encumbrance Only Purchase OrderProvides the Accounting Office instructions on how to create an Encumbrance Only Purchase Order (PO) to encumber funds for a non-procurement related transaction and how …AP, PO06/05/2018ap po job-aidfiscal-263
Issue Corrected/New 1099Provides the instructions for making adjustments to 1099 amounts in FI$Cal, then notify Vendor Management Group (VMG) to ensure the accuracy of the file submitted …VM05/23/2018vm job-aidfiscal-238
Reporting and Inquiring in ARProvides the instructions for reporting and inquiring in Accounts Receivable. Last Updated on May 20, 2019AR/BI05/20/2018ar-bi job-aidfiscal-023
Run Year End Close ProcessSpreadsheet for running the year end close process Last Updated on April 23, 2019GL/YEC05/17/2018gl-yec job-aidfiscal-258
Maintaining AllocationsProvides the Central Allocation Maintainer the instructions to Update/Modify Allocation steps and run Allocation processes. Last Updated on May 15, 2019GL05/15/2018gl job-aidfiscal-008
Bank Reconciliation – Semi-Manual_Reconciliation – ConsolidatedProvides the Bank Statement Reconciliation Processor the instructions for performing Semi-Manual Bank Reconciliation. Last Updated on May 15, 2019CM05/15/2018cm job-aidfiscal-006
Correctly Classifying Items as Assets in FI$CalProvides instructions for classifying items as assets on a Requisition or Purchase Order. Last Updated on May 15, 2019AM, PO05/15/2018am po job-aidfiscal-002
General Ledger Spreadsheet Journal UploadProvides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and …GL05/15/2018gl job-aidfiscal-001
Enter and Retire Fleet Assets in FI$Cal for the FAMS Interface (INFAM008)Provides users with instructions on entering, updating and retiring fleet asset data in the FI$Cal Asset Management (AM) module for the interface to the Fleet …AM05/10/2018am job-aidfiscal-379
Amend a Purchase Order that has a Closed Accounting PeriodInstruct users on how to amend a purchase order that has a closed accounting period. Last Updated on April 22, 2019PO05/09/2018po job-aidfiscal-303
Year End Report 20 – Statement of Financial Condition ReportProvides General Ledger Reporters with instructions for running the Statement of Financial Condition Report (Year End Report 20). Last Updated on April 24, 2019GL/YEC05/07/2018gl-yec job-aidfiscal-232
Change Order for POProvides the user with instructions on how to create a change order for a dispatched PO. Last Updated on April 22, 2019PO04/18/2018po job-aidfiscal-290
Purchase Order (PO) to Accounts Payable (AP) to Asset Management (AM) for Capital AssetsProvides users with instructions needed to: • Set up a PO for a Capitalized Asset • Follow through with the voucher (payment) in AP • …AM, AP, PO04/03/2018am ap po job-aidfiscal-246
Access Accenture ServiceNow Knowledge Base ArticlesProvides FI$Cal end users the instructions for accessing the Self Service Portal in order to locate knowledge base articles, which provide answers and step-by-step solutions …Service Now04/03/2018service-now job-aidfiscal-377
Record a Salary Advance Manual Payment on a VoucherProvides AP Processor with instructions on how to record a payment made outside of FI$Cal to a voucher in FI$Cal. (i.e. a Departmental check was …AP02/14/2018ap job-aidfiscal-288
Update CalATERS Prepaid Vouchers with Manual Payment DataProvides the instructions for Creating Manual Payments which will record the payment issued via an ORF Check. Last Updated on April 23, 2019AP02/14/2018ap job-aidfiscal-281
Finalize the PO Lines While Creating Final VoucherProvides instructions for creating a Regular Voucher for a final invoice and closing a Purchase Order. Last Updated on April 23, 2019AP02/14/2018ap job-aidfiscal-241
Update a Requisition Submitted to DGS One-Time Acquisitions (OTA)This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform to update their FI$Cal Requisition (formally …PO02/05/2018po job-aidfiscal-372
Request a Purchase Order Change on a Requisition Submitted to DGS One-Time Acquisitions (OTA)This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform to submit a Purchase Order Change …PO02/05/2018po job-aidfiscal-371
Create a Requisition to Submit to DGS One-Time Acquisitions (OTA)This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform prior to DGS OTA creating a …PO02/05/2018po job-aidfiscal-365
2017 GL ConversionProvides all department users with an explanation of 2017 GL conversion and common accounting entries. Last Updated on April 16, 2019GL Conv01/26/2018gl-conv job-aidfiscal-366
Process Credit Memo for VouchersProvides instructions on how to process a supplier credit memo on vouchers. Last Updated on April 16, 2019AP01/18/2018ap job-aidfiscal-369
Create a Purchase Order for Emergency (Incident) PurchasesProvide additional instructions to the Department PO Buyer and the PO Buyer (Buyer) when entering Emergency (Incident) Purchase Orders (PO) in FI$Cal. Last Updated on …PO12/28/2017po job-aidfiscal-364
Operational Insight DashboardThe Operation Insight Dashboard is a multilevel dashboard which provides summary and detail view of all Ledgers at different levels with drill down capabilities to …N/A12/19/2017n-a job-aidfiscal-367
Request OBIE RoleProvides instructions on how to assign OBIE Role to users in Identity Self-Service they have authority over. Last Updated on April 16, 2019Identity Self Service12/04/2017iss job-aidfiscal-363
Cancel a PO, Disencumber the Remaining Balance, and Dispatch the Canceled POProvide the Department Buyer with instructions on how to cancel a Purchase Order (PO), dis-encumber the remaining balance, and dispatch the canceled PO to notify …PO11/15/2017po job-aidfiscal-362
Create a Prepaid Voucher for a P-Card Supplier – US BankProvides Department AP Processor instructions on how to create prepaid ORF voucher to pay US Bank in FI$Cal. Last Updated on April 16, 2019AP11/15/2017ap job-aidfiscal-360
Return Items with Restocking FeeProvide instructions on how to enter the restocking fee that may apply to an RTV if the product is no longer wanted after it has …PO10/24/2017po job-aidfiscal-308
Create and Maintain Ineligible CostsProvides the Department Project Processor the instructions for creating and maintaining ineligible accounts for Business Units with Federal Funds meaning Business Units using Grants, Customer …PC10/17/2017pc job-aidfiscal-359
Create Project Custom Attributes and Associating the Attribute to a ProjectProvides the instructions for Creating Project Custom Attributes and associating the attributes to a Project. Last Updated on April 16, 2019PC10/17/2017pc job-aidfiscal-358
Add Source, Category, and SubCategory ChartfieldsProvides the instructions on how to add Source Type, Category and Subcategory. Last Updated on April 16, 2019PC10/17/2017pc job-aidfiscal-357
Add the Statewide Emergency Attributes to a ProjectProvides the instructions for adding the Statewide Emergency Attributes to Projects. Last Updated on April 17, 2019PC10/17/2017pc job-aidfiscal-339
FI$Cal Approval Process and Workflow FAQsThis document details the frequently asked questions and answers for approval process and workflow in FI$Cal. Last Updated on April 17, 2019PO09/22/2017po job-aidfiscal-354
Additional Role Information for Role RequestHow to Add Additional Information for a Role Request. Last Updated on April 19, 2019Identity Self Service09/18/2017iss job-aidfiscal-333
Receiving FAQsThis document details the frequently asked questions and answers for receiving in FI$Cal. Last Updated on April 17, 2019PO09/11/2017po job-aidfiscal-347
Complete Year-End Closing/Year-End Adjusting EntriesProvides accounting staff with instructions for recording standard end of year accounting entries in FI$Cal. Last Updated on April 23, 2019GL/YEC08/15/2017gl-yec job-aidfiscal-245
Year End Report 4 – Final Statement of RevenueProvides General Ledger Reporters with instructions for running the Final Statement of Revenue Report (Year End Report 4). Last Updated on April 24, 2019GL/YEC08/09/2017gl-yec job-aidfiscal-233
LPA Acquisition Method Validation for Procurement Contract POProvides the user with instructions on how to use newly released functionality to perform validation between the Acquisition Method field and the LPA Contract ID …PO08/01/2017po job-aidfiscal-342
Run Emergency Expenditures Tracking ReportProvides the instructions on running emergency expenditure report and query. Last Updated on April 17, 2019PC07/14/2017pc job-aidfiscal-340
Vendor Management Desk ManualProvides the FI$Cal vendor record procedures for Department Vendor Processors (DVPs) and Central Vendor Processors (CVPs). Last Updated on April 24, 2019AP, PO, VM07/12/2017ap po vm job-aidfiscal-191
Online Month End Closing Reporting ToolProvides departments steps on how to report their Month End Closing (MEC) activities online in FI$Cal. The new online MEC reporting tool is available to …GL06/22/2017gl job-aidfiscal-335
Complete Supplier Update Request FormProvides Department Vendor Processors (DVP) the instructions for completing the Supplier Update Request Form (SURF). Last Updated on April 24, 2019VM03/06/2017vm job-aidfiscal-206
Clear Credit / Negative Amount P-Card VouchersProvides instructions on how to clear credit/negative amount P-Card Vouchers. Last Updated on April 19, 2019AP03/02/2017ap job-aidfiscal-332
Multiple Business Units Sharing a Revolving Fund AccountProvides the AP Processor and GL Processor a guide to create advances and replenishments from the primary business unit then move the expenditures to the …AP03/02/2017ap job-aidfiscal-289
Budget to Actuals ReportProvides General Ledger Reporters with instructions for running the Budget to Actuals Report. Last Updated on April 19, 2019GL02/17/2017gl job-aidfiscal-334
Modify Additional Attributes of an Assigned Role in Identity Management SystemHow to modify additional attributes of an assigned role in Identity Self-Service. Last Updated on April 16, 2019Identity Self Service02/06/2017iss job-aidfiscal-373
Correct Enactment Year & Budget Date in Labor Distribution TransactionsProvides instructions on how to make corrections to the Enactment Year and the Budget Date to Labor Distribution (LD) Accounting Entries. Last Updated on April …LD01/03/2017ld job-aidfiscal-253
New User Process StepsNew User Process Steps. Last Updated on April 22, 2019Identity Self Service12/12/2016iss job-aidfiscal-314
Inter-Unit Asset TransferProvides Asset Management (AM) personnel the instructions for transferring an asset to another Departmental Business Unit (BU) after the approval of the Std.158 by the …AM11/14/2016am job-aidfiscal-177
View User Roles in Identity Self-ServiceHow to View Roles assigned to a specific user in Identity Self-Service. Last Updated on April 19, 2019Identity Self Service10/24/2016iss job-aidfiscal-328
Provide Additional Information in Identity Self-ServiceHow to Provide Additional Information requested by an Approver for a request in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service10/24/2016iss job-aidfiscal-321
Request Additional Information in Identity Self-ServiceHow to Request Additional Information for a request waiting for approval in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service10/24/2016iss job-aidfiscal-320
View Pending Approvals in Identity Self-ServiceHow to View Pending approvals awaiting in Identity Self-Service. Last Updated on April 22, 2019Identity Self Service10/24/2016iss job-aidfiscal-317
Grants Management – Facilities & AdministrationThis Supplemental Job Aid provides the instructions for adding new FA rate to Project Activities Last Updated on April 22, 2019GM10/05/2016gm job-aidfiscal-312
P-Card Transaction Invoices Verification ProcessProvides users with the instructions for verifying the attached invoices on the reconciled P-Card transactions before approving the P-Card voucher(s). Last Updated on April 24, …AP10/03/2016ap job-aidfiscal-212
Configure Reporting UnitsProvides steps to configure and maintain payroll Reporting Units. Last Updated on April 22, 2019LD09/27/2016ld job-aidfiscal-311
Multiple Funding Distributions on POProvides the user with the essential instructions on how to divide the funding distribution on a Purchase Order (PO) so payment will match and reconcile …PO09/27/2016po job-aidfiscal-295
Conduct Reasonable Accommodations TransactionsProvide users essential instructions for performing transactions related to Reasonable Accommodations in the FI$Cal PeopleSoft modules of Procurement, Accounts Payable, Project Costing, and Asset Management. …Accessibility09/20/2016accessibility job-aidfiscal-310
Add New Employees to FI$CalProvides instructions for adding new employees to FI$Cal so they can be configured by a Business Unit. Last Updated on April 24, 2019LD09/20/2016ld job-aidfiscal-207
Use the Personal Activity Sheet PageDescribes how Personal Activity Sheets are maintained. Last Updated on April 30, 2019LD09/15/2016ld job-aidfiscal-183
Buyer’s Guide to Fleet Asset PurchasesProvides Buyers guidance on creating a purchase order for fleet assets. Last Updated on April 23, 2019PO08/31/2016po job-aidfiscal-285
Delete Data in a Budget Request and Delete a Budget Request in HyperionProvides instructions to: (1) delete data in a Budget Request and (2) delete a Budget Request. Last Updated on April 24, 2019BU08/30/2016bu job-aidfiscal-220
Instructions to Re-Enable the Smart View Add-In for ExcelProvides the instructions for enabling Smart View in Microsoft Excel when it has been disabled. Last Updated on April 24, 2019BU08/15/2016bu job-aidfiscal-215
Instructions to Clear Browser Cache when Using HyperionProvides the instructions for clearing the web browser’s cache when there are issues with system response in Hyperion. Last Updated on April 24, 2019BU08/15/2016bu job-aidfiscal-213
Dragon Functions Inaccessible on Page Scroll BarsProvides Dragon users who have disabilities a workaround for certain Dragon functions that cannot be accessed directly on page scroll bars. Last Updated on April …Accessibility08/12/2016accessibility job-aidfiscal-309
Accessibility Workaround for Dragon Source Bidder PageProvide users of Dragon accessibility tools with instructions on how to navigate to fields under Inflight (Cal eProcure) when registering as a bidder without using …Accessibility07/22/2016accessibility job-aidfiscal-306
Accessibility Using Dragon Naturally SpeakingProvides Dragon users with the instructions to turn on the Accessibility options and use PeopleSoft applications more effectively with the tool. Last Updated on April …Accessibility07/22/2016accessibility job-aidfiscal-262
Accessibility Using JAWSProvides JAWS users with the instructions to turn on the Accessibility options and use PeopleSoft applications more effectively with the tool. Last Updated on April …Accessibility07/22/2016accessibility job-aidfiscal-261
Correct Voucher Build ErrorsProvides instructions on how to correct Voucher Build Errors. Last Updated on April 24, 2019AP07/20/2016ap job-aidfiscal-226
Establish New Year Labor Distribution Configuration TablesAs budgets are established for the new enactment year, departments must also establish Labor Distribution default chartfield configurations for the new enactment year. Last Updated …LD07/13/2016ld job-aidfiscal-255
Wave 2 ConversionProvides all department users with an explanation of Wave 2 conversion and common accounting entries. Last Updated on April 22, 2019GL Conv05/05/2016gl-conv job-aidfiscal-297
Cash ReconciliationProvides accounting staff the instructions for reconciling department (BU) cash balance against the statewide cash. Last Updated on April 23, 2019GL/YEC02/03/2016gl-yec job-aidfiscal-259
Year End Report 8 – Subsidiaries on File ReportProvides General Ledger Reporters with instructions for running the Subsidiaries on File Report. Last Updated on April 23, 2019GL/YEC11/30/2015gl-yec job-aidfiscal-256
Year End Report 9 – Analysis of Change in Fund Balance ReportProvides General Ledger Reporters with instructions for running the Analysis of Change in Fund Balance Report (Year End Report 9). Last Updated on April 23, …GL/YEC11/30/2015gl-yec job-aidfiscal-254
Due To/From Supplemental ReportProvides General Ledger Reporters with instructions for running the Due To/From Supplemental Report required by the SCO. Last Updated on April 23, 2019GL/YEC11/30/2015gl-yec job-aidfiscal-250
Year End Report 8 – Post-Closing Trial Balance ReportProvides General Ledger Reporters with instructions for running the Post Closing Trial Balance Report (Year End Report 8). Last Updated on April 24, 2019GL/YEC11/30/2015gl-yec job-aidfiscal-229
Year End Report 7 – Pre-Closing Trial Balance ReportProvides General Ledger Reporters with instructions for running the Pre-Closing Trial Balance Report (Year End Report 7). Last Updated on April 24, 2019GL/YEC11/30/2015gl-yec job-aidfiscal-228
Handle Mid-Month Employee Configuration ChangesDescribes the process for distributing employee payroll and benefit costs for employees that have a mid-month change in default chartfield configuration. Last Updated on April …LD08/13/2015ld job-aidfiscal-265
Create a Cardholder Profile and Adding Designated Departmental ProxiesProvides Department P-Card Maintainer with instructions on how to create a P-Card cardholder profile and add the designated departmental proxies in FI$Cal. Last Updated on …PO08/12/2015po job-aidfiscal-282
Supplemental SCO/Agency Reconciliation InstructionsThis job aid is a supplement to the instructions found in Job Aid FI$Cal.186 Using the Agency Reconciliation Report. This job aid provides instructions for …GL08/07/2015gl job-aidfiscal-260
Use the Agency Reconciliation Accrual QueriesProvides instructions for General Ledger (GL) Reporters to run queries to find the accruals that should appear in the Agency Reconciliation Report. Last Updated on …GL08/07/2015gl job-aidfiscal-225
Use the Agency Reconciliation ReportProvides GL Reporters with instructions for running the Agency Reconciliation Report and the supporting queries that will be used to reconcile all FI$Cal appropriation month-end …GL08/07/2015gl job-aidfiscal-186
Create a New Journal EntryProvides the instructions for creating a new journal entry. Last Updated on April 24, 2019GL07/21/2015gl job-aidfiscal-188
Year End Report 13 – Report of Expenditures of Federal FundsProvides General Ledger Reporters with instructions for running the Report of Expenditures of Federal Funds (Year End Report 13). Last Updated on April 24, 2019GL/YEC07/13/2015gl-yec job-aidfiscal-234
Budgetary Legal LedgerProvides Department users the assumptions of the Budgetary Legal solution and steps to allow a complete reconciliation to the source data (Modified Accrual and Commitment …GL/YEC07/10/2015gl-yec job-aidfiscal-257
Year End Report 2 – Accrual WorksheetReport No. 2 is the supporting worksheet for Report No. 1, Report of Accruals to Controller’s Accounts. Report No. 2 is the first report to …GL/YEC06/30/2015gl-yec job-aidfiscal-251
Year End Report 3 – Adjustments to Controller’s AccountsProvides instructions for identifying the necessary Adjustments to Controller’s Accounts in FI$Cal and converting the FI$Cal account chartfield values to the Uniform Codes Manual (UCM) …GL/YEC06/30/2015gl-yec job-aidfiscal-242
Year End Report 15 – Reconciliation of State Agency Accounts with SCO TransactionsProvides accounting staff the instructions for filling out the Report No. 15, with considerations made for FI$Cal (Year End Report 15). Last Updated on April …GL/YEC06/30/2015gl-yec job-aidfiscal-240
Year End Report 5 – Preparing the Final Reconciliation of Controller’s AccountsProvides instructions to assist in the completion of the Report 5 using FI$Cal resources and other year-end financial reports.  This report must be submitted for …GL/YEC06/30/2015gl-yec job-aidfiscal-248
Year End Report 1 – Report of Accruals to Controller’s AccountsProvides accounting staff the instructions for filling out Report of Accruals’ To Controller’s Accounts, Form 571A, B, A/B, C, D, with considerations made for FI$Cal …GL/YEC06/30/2015gl-yec job-aidfiscal-244
Year End Report 6 – Final Budget ReportProvides General Ledger Reporters with instructions for running the Final Budget Report (Year End Report 6). Last Updated on April 24, 2019GL/YEC06/02/2015gl-yec job-aidfiscal-235
Year End Report 18 – Statement of Changes in Capital Assets ReportProvides General Ledger Reporters with instructions for running the Statement of Changes in Capital Assets Report (Year End Report 18). Last Updated on April 24, …GL/YEC05/13/2015gl-yec job-aidfiscal-231
Year End Report 19 – Statement of Capital Assets ReportProvides General Ledger Reporters with instructions for running the Statement of Capital Assets Report (Year End Report 19). Last Updated on April 24, 2019GL/YEC05/04/2015gl-yec job-aidfiscal-230
Ledger InquiryProvides users with a brief explanation and instructions on how to use the Ledger Inquiry Page. Last Updated on April 24, 2019GL02/17/2015gl job-aidfiscal-219
Ledger Activity ReportProvides General Ledger Reporters the instructions for creating and running Ledger Activity Reports. Last Updated on April 24, 2019GL02/17/2015gl job-aidfiscal-218
Configure Benefit Type OptionsProvides steps to create and maintain Benefit Type Options. Last Updated on April 30, 2019LD08/19/2014ld job-aidfiscal-181
Configuring Class Type OptionsProvides steps to create and maintain Class Type Options. Last Updated on May 1, 2019LD08/18/2014ld job-aidfiscal-164
How the Labor Distribution Process Determines the Account and Alternate Account for Distributing the Gross Pay AmountExplains the logic used by the Labor Distribution Process to assign Account/Alternate Account values to Accounting Entries with gross pay amounts. Last Updated on April …LD08/14/2014ld job-aidfiscal-171
Run Labor DistributionProvides the steps to run the Labor Distribution Process. Last Updated on April 30, 2019LD08/12/2014ld job-aidfiscal-184
Month-End Common Accounting EntriesProvides the Department GL Processor with the instructions on how to locate the data that is needed to record the payroll disbursement entry from the …GL08/11/2014gl job-aidfiscal-187
Use the Outstanding Transaction QueriesProvides instructions for GL Reporters to run queries to find outstanding entries which need to be processed in their subsequent modules. Last Updated on April …GL08/10/2014gl job-aidfiscal-185
Description of LD Accounting Entries QueryDescribes the data returned by the Labor Distribution query: ZZ_LD_ACCT_ENTRIES. Last Updated on April 30, 2019LD08/08/2014ld job-aidfiscal-170
Description of LD Payroll QueriesDescribes the data returned by the Labor Distribution queries: ZZ_LD_PAYROLL_HEADERS and ZZ_LD_PAYROLL_BENEFITS. Last Updated on April 30, 2019LD08/08/2014ld job-aidfiscal-169
How the Labor Distribution Process Determines Chartfield Combinations for Distribution of Payroll CostsDescribes the rules that control how Chartfield combinations are assigned to payroll costs. Last Updated on April 30, 2019LD08/01/2014ld job-aidfiscal-172
Configure Serial Number OptionsProvides steps to create and maintain Serial Number Options. Last Updated on April 30, 2019LD07/16/2014ld job-aidfiscal-166
Configure Payment Type OptionsProvides steps to create and maintain Payment Type Options. Last Updated on April 30, 2019LD07/16/2014ld job-aidfiscal-165

Last Updated on