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| Title | Content | Categories | Tags | Date | categories_hfilter | tags_hfilter |
|---|---|---|---|---|---|---|
| Add a Supplier | Provides Department Vendor Processors (DVP) instructions for submitting a request to add a supplier record to the FI$Cal Vendor Management File(VMF). Last Updated on March … | VM | FISCal.205 | 03/22/2019 | vm job-aid | fiscal-205 |
| Create a Departmental Pay Cycle and Cancel a Payment | Provides instructions on how to run the Pay Cycle process and cancel a payment. Last Updated on March 21, 2019 | AP | FISCal.032 | 03/21/2019 | ap job-aid | fiscal-032 |
| Cancel Payments Made From a Department’s Office Revolving Fund | Provides instructions for voiding an Office Revolving Fund (ORF) check or placing a stop payment on an ORF check. Last Updated on March 21, 2019 | AP | FISCal.058 | 03/21/2019 | ap job-aid | fiscal-058 |
| Close the Balance on a Prepaid Voucher for a Travel Advance | Provides step-by-step instructions on how to close an outstanding balance on a Prepaid Voucher for a travel advance when an employee issues payment to the … | AP | FISCal.088 | 03/19/2019 | ap job-aid | fical-088 |
| Create Claim Schedule Face Sheet and Remittance Advice for Claim Submission Outside of FI$Cal | Payments made via a State Controller’s warrant through legacy claim schedules requires both a Claim Schedule face sheet (STD. 218) and remittance advice (STD. 404C) … | AP | FISCal.421 | 03/15/2019 | ap job-aid | fiscal-421 |
| Including Additional Charges in Procurement Contract Total Released Amount | Provides Buyers with the instructions on setting up a Procurement Contract so that the Total Released Amount and the Purchase Order’s (PO) Amount Summary are … | PO | FISCal.395 | 03/12/2019 | po job-aid | fiscal-395 |
| Dishonored Check Processing for Remitted Payments in AR | As departments receive payments for invoices and miscellaneous receipts, the department deposits these payments into a bank account and records a deposit in FI$Cal. Last … | AR/BI | FISCal.021 | 03/07/2019 | ar-bi job-aid | fiscal-021 |
| Create a Regular Voucher for Buy Back – Dishonored Checks | Provides Department AP Processors with instructions on how to create a Regular Voucher for dishonored checks. | AP | FISCal.286 | 03/07/2019 | ap job-aid | fiscal-286 |
| PO Reports Within the FI$Cal System | PO Report ID Matrix | PO | FISCal.080 | 03/07/2019 | po job-aid | fiscal-080 |
| Using Procurement Group IDs for Consolidating Assets | Most State acquired assets are purchased with several separate components, separate Purchase Orders (PO) and sometimes, different suppliers. An example of this can be a … | AM, PO | FISCal.419 | 03/07/2019 | am po job-aid | fiscal-419 |
| 1099 Withholding Adjustment Interface | Provides the instructions for making adjustments to 1099 amounts in FI$Cal by interface, then notify Vendor Management Group (VMG) to ensure the accuracy of the … | AP | FISCal.418 | 03/01/2019 | ap job-aid | fiscal-418 |
| Setting Up a Payroll AR from a Half Sheet | Provides the FI$Cal Accounts Receivable (AR) roles listed above the instructions for recording an Employee AR within the AR module, and how to record the … | AR/BI | FISCal.208 | 02/22/2019 | ar-bi job-aid | fiscal-208 |
| Running the Month End Process | Spreadsheet describing elements of running of the month end process. Last Updated on February 21, 2019 | GL | FISCal.009 | 02/21/2019 | gl job-aid | fiscal-009 |
| Journal Voucher Spreadsheet Upload | Provides Department AP Processors with the instructions to download the template, set up the Journal Voucher spreadsheet and upload the spreadsheet in FI$Cal. Journal Voucher … | AP | FISCal.337 | 02/15/2019 | ap job-aid | fiscal-337 |
| Create Voucher for a Reportable Payment | Provides Departmental AP Processors with instructions on how to create a payment that will be 1099 reportable. Last Updated on February 14, 2019 | AP | FISCal.031 | 02/14/2019 | ap job-aid | fiscal-031 |
| Modify User in Identity Self-Service | How to modify a user in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.326 | 02/11/2019 | iss job-aid | fiscal-326 |
| OTP Verification Code | Demonstrates how users with OTP roles are prompted to enter the OTP verification code each time they log in. Last Updated on February 11, 2019 | Identity Self Service | FISCal.338 | 02/11/2019 | iss job-aid | fiscal-338 |
| Add the Departmental Requester Role in Identity Management System | How to add the Departmental Requester role to a user in the Identity Management System. Last Updated on February 11, 2019 | Identity Self Service | FISCal.382 | 02/11/2019 | iss job-aid | fiscal-382 |
| Assign a Hyperion Role in Identity Self-Service | How to assign Hyperion Role to users in Identity Self-Service they have authority over. Last Updated on February 11, 2019 | Identity Self Service | FISCal.329 | 02/11/2019 | iss job-aid | fiscal-329 |
| View User in Identity Self-Service | How to View all existing users in your department in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.327 | 02/11/2019 | iss job-aid | fiscal-327 |
| Enable an End User in Identity Self-Service | How to request a disabled user be enabled in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.325 | 02/11/2019 | iss job-aid | fiscal-325 |
| Disable User in Identity Self-Service | How to Disable User in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.324 | 02/11/2019 | iss job-aid | fiscal-324 |
| Remove Roles in Identity Self-Service | How to Remove Roles for a user in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.323 | 02/11/2019 | iss job-aid | fiscal-323 |
| View Request Status in Identity Self-Service | How to View Request Status in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.322 | 02/11/2019 | iss job-aid | fiscal-322 |
| Reject Pending Requests in Identity Self-Service | How to Reject Pending requests awaiting in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.319 | 02/11/2019 | iss job-aid | fiscal-319 |
| Approve Pending Requests in Identity Self-Service | How to Approve Pending approvals awaiting in Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.318 | 02/11/2019 | iss job-aid | fiscal-318 |
| Request Roles for a User in Identity Self-Service | How to request roles for users in Identity Self-Service they have authority over. Last Updated on February 11, 2019 | Identity Self Service | FISCal.316 | 02/11/2019 | iss job-aid | fiscal-316 |
| Create New User in Identity Self-Service | How to request a new user in the Identity Self-Service. Last Updated on February 11, 2019 | Identity Self Service | FISCal.315 | 02/11/2019 | iss job-aid | fiscal-315 |
| Attaching Documents and Adding Comments in ISS | How to attach a document or add a comment to an Identity Self-Service request. Last Updated on February 7, 2019 | Identity Self Service | FISCal.420 | 02/01/2019 | iss job-aid | fiscal-420 |
| How to use the Requisition CSV Upload | Provides detailed instructions for the Department Requisition Upload Processor. Last Updated on February 7, 2019 | PO | FISCal.411 | 01/30/2019 | po job-aid | fiscal-411 |
| PO Vouchers Spreadsheet Interface Template | PO Vouchers Spreadsheet Interface Template Last Updated on February 14, 2019 | AP | FISCal.387 | 01/28/2019 | ap job-aid | fiscal-387 |
| Correcting SCO AR Interface COA Errors | Provides instructions for correcting AR Interface Chart of Accounts (COA) table translation errors in the AR module related to TC-47 Remittances. Last Updated on February … | AR/BI | FISCal.397 | 01/24/2019 | ar-bi job-aid | fiscal-397 |
| Requisition FAQs | This document details the frequently asked questions and answers for Requisition in FI$Cal. Last Updated on February 7, 2019 | PO | FISCal.348 | 01/24/2019 | po job-aid | fiscal-348 |
| P-Card FAQs | This document details the frequently asked questions and answers for procurement card (P-Card) in FI$Cal. Last Updated on January 18, 2019 | PO | FISCal.346 | 01/18/2019 | po job-aid | fiscal-346 |
| SCO Approval of GL Journals & AP Journal Vouchers | Provides GL Processors & Approvers and AP Processors & AP Approves guidance for creating GL Journals and AP Journal Vouchers in lieu of sending a … | AP, GL | FISCal.404 | 01/17/2019 | ap gl job-aid | fiscal-404 |
| PO Disposition Details Report | Provides the user with instructions on how to generate a PO disposition details report for a specific business unit within a defined timeframe. Last Updated on … | PO | FISCal.291 | 01/14/2019 | po job-aid | fiscal-291 |
| How to Change Use Tax to Sales Tax in a Voucher | Provides instructions on how to re-classify the Use Tax to Sales Tax on a Regular Voucher. Last Updated on January 14, 2019 | AP | FISCal.386 | 01/14/2019 | ap job-aid | fiscal-386 |
| Purchase Order FAQs | This document details the frequently asked questions and answers for purchase orders in FI$Cal. Last Updated on January 14, 2019 | PO | FISCal.345 | 01/14/2019 | po job-aid | fiscal-345 |
| Update an Asset to Split Funds | Provides Department Asset Processors and Department Asset Managers the instructions for updating an Asset Fund from a single Fund to two or more by splitting … | AM | FISCal.283 | 01/09/2019 | am job-aid | fiscal-283 |
| SpeedChart Upload | Provides the instructions for Departments to use when there is a need to upload multiple SpeedChart entries.. Last Updated on January 9, 2019 | AP, GL, PO | FISCal.413 | 01/03/2019 | ap gl po job-aid | fiscal-413 |
| Create a Federal AR Item | Describes how to create a Federal Accounts Receivable (AR) Item in the AR module for a Federal Fund Draw Down request. Last Updated on December … | AR/BI | FISCal.412 | 12/31/2018 | ar-bi job-aid | fiscal-412 |
| How to Use FI$Cal Department 360 Tool | Provides guidance to the Controlling agencies/stake holders to monitor their department’s overall statuses. Last Updated on January 2, 2019 | N/A | FISCal.416 | 12/28/2018 | n-a job-aid | fiscal-416 |
| Run the 1099 Reportable Payments Report | Provides the instructions for running the 1099 Reportable Payments Report in different formats. Last Updated on December 28, 2018 | AP | FISCal.417 | 12/28/2018 | ap job-aid | fiscal-417 |
| Daily Review of Suspense Journals | This supplemental job aid provides guidance to FI$Cal End Users to monitor their department’s subsystem accounting entries in suspense on a daily basis to ensure … | GL | FISCal.415 | 12/21/2018 | gl job-aid | fiscal-415 |
| Sub System Entries Accounting Page-Claim Information | Provides GL Processors the instructions on how to navigate to the Claim Information page to find sub system accounting entries created by paper claims interfaced … | GL | FISCal.414 | 12/12/2018 | gl job-aid | fiscal-414 |
| How to Record EPP and SABRC in FI$Cal | Provides basic instructions on how to record Environmentally Preferable Purchasing (EPP) and State Agency Buy Recycled Campaign (SABRC) in FI$Cal. Last Updated on December 10, … | PO | FISCal.399 | 12/10/2018 | po job-aid | fiscal-399 |
| Create $0.00 Manual Catch-up Voucher to Liquidate PO Resulting from Claim Submission Outside of FI$Cal | Provides the instructions on creating a $0.00 voucher for payment issued via a State Controller’s Warrant outside of FI$Cal. Last Updated on November 26, 2018 | AP | FISCal.408 | 11/26/2018 | ap job-aid | fiscal-408 |
| GL Journal Transaction Request Example-Correct Claim Schedule | Provides GL Processors the instructions for creating a GL Journal Transaction Request in FI$Cal, which impacts fund, appropriaton and/or revenue, to correct the journal entries … | GL | FISCal.407 | 11/20/2018 | gl job-aid | fiscal-407 |
| Adding California Fuel Tax To Purchase Orders | Provides the Department PO Processor, Department PO Buyer, Department Advanced Buyer, and PO Buyers (Buyer) the instructions for applying California Fuel Tax to Purchase Orders … | PO | FISCal.410 | 11/14/2018 | po job-aid | fiscal-410 |
| Completing the Annual Acceptable Use Agreement | Provides all FI$Cal System Users the instructions for completing the automated online Acceptable Use Agreement form to ensure system-wide security compliance for all users. Last … | N/A | FISCal.403 | 11/05/2018 | n-a job-aid | fiscal-403 |
| Accessing and Navigating the Service Now Departmental Reporting Dashboard | Provides guidance to the Departmental Authorities to monitor their department’s overall tickets and their statuses. Last Updated on October 30, 2018 | Service Now | FISCal.402 | 10/30/2018 | service-now job-aid | fiscal-402 |
| 2018 GL Conversion | Provides all department users with an explanation of 2018 GL conversion and common accounting entries. Last Updated on October 30, 2018 | GL Conv | FISCal.401 | 10/30/2018 | gl-conv job-aid | fiscal-401 |
| Handling of CalATERS ORF Replenishment Warrant | Provides FI$Cal department users with instructions on how to handle CalATERS ORF replenishment warrant after ORF replenishment is successfully processed and approved by SCO. Last … | AP, AR/BI, GL | FISCal.393 | 10/17/2018 | ap ar-bi gl job-aid | fiscal-393 |
| SCPRS Change Order History | Provides the instructions for using SCPRS Change Order History Page. Last Updated on October 12, 2018 | PO | FISCal.394 | 10/12/2018 | po job-aid | fiscal-394 |
| Create a Confidential Voucher | Provides Department AP Processors with instructions on how to create a voucher that includes confidential attachments. Last Updated on October 5, 2018 | AP | FISCAL.390 | 10/05/2018 | ap job-aid | fiscal-390 |
| Common Errors Q&A – All Modules | Provide a FAQ guide for quick answers to common questions. The document details a listing of common errors experienced by existing FI$Cal users and lessons … | N/A | FISCAL.392 | 10/03/2018 | n-a job-aid | fiscal-392 |
| SCO Approval of AR Deposits–Remittances | This Supplemental Job Aid outlines the cases and exceptions for when the Department BI/AR Approvers is required to workflow payment/remittance AR accounting information to SCO … | AR/BI | FISCAL.391 | 10/03/2018 | ar-bi job-aid | fiscal-391 |
| Create a Standard Deposit Slip | Provides Departmental Deposit Slip Processors with the instructions for creating standard deposit slips. Last Updated on October 11, 2018 | AR/BI | FISCAL.389 | 10/03/2018 | ar-bi job-aid | fiscal-389 |
| Financial Transparency Website Transaction Review and Reconciliation Process | Financial Transparency Website Transaction Review and Reconciliation Process Last Updated on November 21, 2018 | N/A | FISCAL.388 | 09/28/2018 | n-a job-aid | fiscal-388 |
| PO Vouchers Spreadsheet Interface | Provides Department AP Processors with the instructions for preparing a spreadsheet to upload and build Purchase Order (PO) related regular vouchers in FI$Cal. PO Vouchers … | AP | FISCal.387 | 08/31/2018 | ap job-aid | fiscal-387 |
| Example of Voucher Spreadsheet Upload | Provides the instructions for preparing a spreadsheet to upload and build vouchers in FI$Cal. Example of Voucher Spreadsheet Upload Last Updated on August 31, 2018 | AP | FISCal.056 | 08/31/2018 | ap job-aid | fiscal-056 |
| Using Purchase Order Module for Outgoing Bond Grant Accounting | Provides instruction on how to use the PO Module to create a bond-funded encumbrance for a qualifying, outgoing, bond-funded grant. This job aid serves as … | PO | FISCal.374 | 08/07/2018 | po job-aid | fiscal-374 |
| FI$Cal Approval Process and Workflow FAQs | This document details the frequently asked questions and answers for approval process and workflow in FI$Cal. Last Updated on January 14, 2019 | PO | FISCal.354 | 08/07/2018 | po job-aid | fiscal-354 |
| Receiving FAQs | This document details the frequently asked questions and answers for receiving in FI$Cal. Last Updated on January 14, 2019 | PO | FISCal.347 | 08/07/2018 | po job-aid | fiscal-347 |
| Asset Management FAQs | Provides answers to frequently asked questions for Asset Management in FI$Cal. Last Updated on January 14, 2019 | AM | FISCal.101 | 08/07/2018 | am job-aid | fiscal-101 |
| Manually Reconciling Bank Side Transactions | Provides Bank Statement Reconciliation Processors the instructions for manually reconciling Bank side transactions. Last Updated on August 6, 2018 | CM | FISCal.385 | 08/06/2018 | cm job-aid | fiscal-385 |
| Create an Encumbrance Only Purchase Order | Provides the Accounting Office instructions on how to create an Encumbrance Only Purchase Order (PO) to encumber funds for a non-procurement related transaction and how … | AP, PO | FISCal.263 | 08/06/2018 | ap po job-aid | fiscal-263 |
| AR Remittance Query Macro Worksheet | AR Remittance Query Macro Worksheet Last Updated on August 3, 2018 | AR/BI | FISCal.209 | 08/03/2018 | ar-bi job-aid | fiscal-209 |
| Vendor Management Desk Manual | Provides the FI$Cal vendor record procedures for Department Vendor Processors (DVPs) and Central Vendor Processors (CVPs). Last Updated on August 3, 2018 | AP, PO, VM | FISCal.191 | 08/03/2018 | ap po vm job-aid | fiscal-191 |
| Maintaining Department COA Values | Provides the Department COA Maintainer the instructions for creating new ChartField Values. Last Updated on August 2, 2018 | COA, GL | FISCal.097 | 08/02/2018 | coa gl job-aid | fiscal-097 |
| Escheatment Processing | Provides instructions on escheating check payments. Last Updated on August 2, 2018 | AP | FISCal.086 | 08/02/2018 | ap job-aid | fiscal-086 |
| GL Reports within the FI$Cal System | GL Report ID Matrix Last Updated on August 2, 2018 | GL | FISCal.080 | 08/02/2018 | gl job-aid | fiscal-080 |
| Create an Employee Supplier | Provides the detailed process of how to create an employee vendor. Last Updated on August 2, 2018 | AP, VM | FISCal.012 | 08/02/2018 | ap vm job-aid | fiscal-012 |
| General Ledger Spreadsheet Journal for Windows 10 | Provides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and … | GL | FISCal.001 | 07/30/2018 | gl job-aid | fiscal-001 |
| Entering and Retiring Fleet Assets in FI$Cal for the FAMS Interface (INFAM008) | Provides users with instructions on entering, updating and retiring fleet asset data in the FI$Cal Asset Management (AM) module for the interface to the Fleet … | AM | FISCal.379 | 07/19/2018 | am job-aid | fiscal-379 |
| PC Reports within the FI$Cal System | PC Report ID Matrix Last Updated on August 2, 2018 | PC | FISCal.080 | 07/18/2018 | pc job-aid | fiscal-080 |
| LD Reports within the FI$Cal System | LD Report ID Matrix Last Updated on August 2, 2018 | LD | FISCal.080 | 07/18/2018 | ld job-aid | fiscal-080 |
| KK Reports within the FI$Cal System | KK Report ID Matrix Last Updated on August 2, 2018 | KK | FISCal.080 | 07/18/2018 | kk job-aid | fiscal-080 |
| CM Reports within the FI$Cal System | CM Report ID Matrix Last Updated on August 2, 2018 | CM | FISCal.080 | 07/18/2018 | cm job-aid | fiscal-080 |
| AR Reports within the FI$Cal System | AR Report ID Matrix Last Updated on August 2, 2018 | AR/BI | FISCal.080 | 07/18/2018 | ar-bi job-aid | fiscal-080 |
| AP Reports within the FI$Cal System | AP Report ID Matrix. Last Updated on October 5, 2018 | AP | FISCal.080 | 07/18/2018 | ap job-aid | fiscal-080 |
| AM Reports within the FI$Cal System | AM Report ID Matrix Last Updated on August 2, 2018 | AM | FISCal.080 | 07/18/2018 | am job-aid | fiscal-080 |
| PC Input Template Statistical Transactions Spreadsheet | Provides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run … | PC | FISCal.156 | 07/12/2018 | pc job-aid | fiscal-156 |
| PC Input Template Team Spreadsheet | Provides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run … | PC | FISCal.156 | 07/12/2018 | pc job-aid | fiscal-156 |
| PC Input Template Activity Spreadsheet | Provides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run … | PC | FISCal.156 | 07/12/2018 | pc job-aid | fiscal-156 |
| PC Input Template Project Spreadsheet | Provides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run … | PC | FISCal.156 | 07/12/2018 | pc job-aid | fiscal-156 |
| PC Interface Upload | Provides information on how to set up a .csv file for projects, activities, team, and non-financial transactions for the upload and then how to run … | PC | FISCal.156 | 07/12/2018 | pc job-aid | fiscal-156 |
| Budget Spreadsheet Journal | Provides instructions for how to upload budget entries from Excel to FI$Cal. Budget Spreadsheet Journal Last Updated on August 31, 2018 | KK | FISCal.103 | 07/12/2018 | kk job-aid | fiscal-103 |
| Spreadsheet Budget Journal Upload | Provides instructions for how to upload budget entries from Excel to FI$Cal. Spreadsheet Budget Journal Upload Budget Spreadsheet Journal Last Updated on July 13, … | KK | FISCal.103 | 07/12/2018 | kk job-aid | fiscal-103 |
| General Ledger Spreadsheet Journal | Provides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and … | GL | FISCal.001 | 07/12/2018 | gl job-aid | fiscal-001 |
| General Ledger Spreadsheet Journal Upload | Provides the Department GL Journal Processor with the instructions to download the template, complete the initial configuration of the template, populate the spreadsheet journal, and … | GL | FISCal.001 | 07/12/2018 | gl job-aid | fiscal-001 |
| Types of Payments and Deposits in Accounts Receivable (AR) | Describes how to record transactions impacting cash for receipt-related activity within FI$Cal. This is a ZIP file that contains the job aid document as well … | AR/BI | FISCal.040 | 07/12/2018 | ar-bi job-aid | fiscal-040 |
| Clearing a Salary Advance with an Employee’s Warrant | Describes how a department should record a deposit of an Employee’s Warrant to offset a salary advance associated with the employee. Last Updated on July … | AR/BI | FISCal.044 | 07/12/2018 | ar-bi job-aid | fiscal-044 |
| Journal Upload Spreadsheet | Provides Department AP Processors with the instructions to download the template, set up the Journal Voucher spreadsheet and upload the spreadsheet in FI$Cal. Journal Upload … | AP | FISCal.337 | 07/12/2018 | ap job-aid | fiscal-337 |
| Types of AR Worksheets | Spreadsheet describing types of AR functions. Last Updated on July 13, 2018 | AR/BI | FISCal.043 | 07/12/2018 | ar-bi job-aid | fiscal-043 |
| Explanation of AR and Billing Dates | Spreadsheet explaining transactions and scenarios involving AR and billing dates. Last Updated on July 13, 2018 | AR/BI | FISCal.042 | 07/12/2018 | ar-bi job-aid | fiscal-042 |
| Payment Adjustment Transactions | provides Role and Role the instructions for processors and approvers. Last Updated on July 13, 2018 | AR/BI | FISCal.041 | 07/12/2018 | ar-bi job-aid | fiscal-041 |
| Correcting Accounting Errors | Describes how to correct accounting errors once the invoice has been created and finalized. Last Updated on July 13, 2018 | AR/BI | FISCal.025 | 07/12/2018 | ar-bi job-aid | fiscal-025 |
| Correcting AR – Billing Budget Checking Errors | Describes how to check if billing transactions encountered budget checking errors after they have been finalized. Last Updated on July 16, 2018 | AR/BI | FISCal.024 | 07/12/2018 | ar-bi job-aid | fiscal-024 |
| Reporting and Inquiring in AR | Provides the instructions for reporting and inquiring in Accounts Receivable. Last Updated on July 16, 2018 | AR/BI | FISCal.023 | 07/12/2018 | ar-bi job-aid | fiscal-023 |
| Reviewing Billable Charges Interface Completions and Errors | Provides steps for the Department BI Processor to review interfaced billable charges transactions that are loaded into the staging tables, but did not pass the … | AR/BI | FISCal.019 | 07/12/2018 | ar-bi job-aid | fiscal-019 |
| Setting Up an AR for an Employee | Describes how a department should record an Employee Accounts Receivable within the Accounts Receivable module. Last Updated on July 16, 2018 | AR/BI | FISCal.017 | 07/12/2018 | ar-bi job-aid | fiscal-017 |
| Cash Management Improvement Act (CMIA) Process | Provides guidance to departments to minimize the state’s interest liability to the federal government and comply with CMIA. Last Updated on July 16, 2018 | AP | FISCal.381 | 07/12/2018 | ap job-aid | fiscal-381 |
| Processing Credit Memo for Vouchers | Provides instructions on how to process a supplier credit memo on vouchers. Last Updated on July 16, 2018 | AP | FISCal.369 | 07/12/2018 | ap job-aid | fiscal-369 |
| Petty Cash Funds Entry in FI$Cal | Provides instructions to establish, replenish/reimburse and close office Cash Purchase (Petty Cash) Funds. Last Updated on July 16, 2018 | AP | FISCal.361 | 07/12/2018 | ap job-aid | fiscal-361 |
| Create a Prepaid Voucher for a P-Card Supplier – US Bank | Provides Department AP Processor instructions on how to create prepaid ORF voucher to pay US Bank in FI$Cal. Last Updated on July 16, 2018 | AP | FISCal.360 | 07/12/2018 | ap job-aid | fiscal-360 |
| Inserting FI$Cal Chartfield Values into CalATERS | Provides instructions for: 1. Guide CalATERS users on how to include FI$Cal Service Location Chartfield value when applying Specialized Account Coding to a CalATERS expense … | AP | FISCal.356 | 07/12/2018 | ap job-aid | fiscal-356 |
| Clearing Credit / Negative Amount P-Card Vouchers | Provides instructions on how to clear credit/negative amount P-Card Vouchers. Last Updated on July 16, 2018 | AP | FISCal.332 | 07/12/2018 | ap job-aid | fiscal-332 |
| Multiple Business Units Sharing a Revolving Fund Account | Provides the AP Processor and GL Processor a guide to create advances and replenishments from the primary business unit then move the expenditures to the … | AP | FISCal.289 | 07/12/2018 | ap job-aid | fiscal-289 |
| Recording a Salary Advance Manual Payment on a Voucher | Provides AP Processor with instructions on how to record a payment made outside of FI$Cal to a voucher in FI$Cal. (i.e. a Departmental check was … | AP | FISCal.288 | 07/12/2018 | ap job-aid | fiscal-288 |
| Updating CalATERS Prepaid Vouchers with Manual Payment Data | Provides the instructions for Creating Manual Payments which will record the payment issued via an ORF Check. Last Updated on July 16, 2018 | AP | FISCal.281 | 07/12/2018 | ap job-aid | fiscal-281 |
| Manually Create Catch-up Transactions | Provides the instructions to Create Manual Payments which will create a voucher and record the payment issued via a State Controller’s Warrant resulting from the … | AP | FISCal.270 | 07/12/2018 | ap job-aid | fiscal-270 |
| Finalize the PO Lines While Creating Final Voucher | Provides instructions for creating a Regular Voucher for a final invoice and closing a Purchase Order. Last Updated on July 16, 2018 | AP | FISCal.241 | 07/12/2018 | ap job-aid | fiscal-241 |
| Issuing Corrected/New 1099 | Provides the instructions for making adjustments to 1099 amounts in FI$Cal, then notify Vendor Management Group (VMG) to ensure the accuracy of the file submitted … | VM | FISCal.238 | 07/12/2018 | vm job-aid | fiscal-238 |
| Correcting Voucher Build Errors | Provides instructions on how to correct Voucher Build Errors. Last Updated on July 16, 2018 | AP | FISCal.226 | 07/12/2018 | ap job-aid | fiscal-226 |
| P-Card Transaction Invoices Verification Process | Provides users with the instructions for verifying the attached invoices on the reconciled P-Card transactions before approving the P-Card voucher(s). Last Updated on July 16, … | AP | FISCal.212 | 07/12/2018 | ap job-aid | fiscal-212 |
| Reconciling Office Revolving Funds | Provides Departmental Accountants the instructions for reconciling Office Revolving Funds (ORFs). Last Updated on July 16, 2018 | AP | FISCal.151 | 07/12/2018 | ap job-aid | fiscal-151 |
| Create a Regular Voucher for Itemized Phone Bills | Provides Department AP Processors with instructions on how to create a Regular Voucher for itemized phone bills. Last Updated on August 3, 2018 | AP | FISCal.118 | 07/12/2018 | ap job-aid | fiscal-118 |
| Create a Speed Chart | Provides the instructions for Department AP Maintainers to create SpeedCharts and for Department AP Processors to use the SpeedCharts and import multiple ChartField combinations into … | AP | FISCal.114 | 07/12/2018 | ap job-aid | fiscal-114 |
| Create a Transit Subsidy Voucher | Provides the detailed process for creating a Transit Subsidy Voucher using a Prepaid Voucher with a Cash Type of Office Revolving Fund. Last Updated on … | AP | FISCal.091 | 07/12/2018 | ap job-aid | fiscal-091 |
| Create Manual Payment for Paper Claims Prior to December 2018 Release | Provides instructions to create a manual payment for State Controller’s Office (SCO)-Issued Warrants resulting from the SCO Claim Schedule that was submitted and processed by … | AP | FISCal.090 | 07/12/2018 | ap job-aid | fiscal-090 |
| Create Manual Payment for Electronic Claims Prior to December 2018 Release | Provides the instructions to Create a Manual Payment for SCO Issued Warrants resultant from the SCO Electronic Claim Schedule that was submitted and processed by … | AP | FISCal.089 | 07/12/2018 | ap job-aid | fical-089 |
| Create Single Payment Voucher | Department AP Processor can use to generate a Single Payment Voucher for one-time refund payment, tax refunds, and confidential non-reportable payments. Last Updated on July … | AP | FISCal.063 | 07/12/2018 | ap job-aid | fical-063 |
| Schedule Multiple Payments For a Single Voucher Over $99,999,999.99 | Provides Departmental Pay Cycle Processors the instructions for scheduling multiple payments for a single voucher over $99,999,999.99. Last Updated on July 16, 2018 | AP | FISCal.062 | 07/12/2018 | ap job-aid | fiscal-062 |
| Create a PO Voucher | Provides Department AP Processors the instructions for how to create a voucher when copying from a PO Receipt. Last Updated on July 16, 2018 | AP | FISCal.061 | 07/12/2018 | ap job-aid | fiscal-061 |
| Create a Regular Voucher for Refunds | Provides Departmental AP Processors with instructions on how to create a Regular Voucher for the payment of a refund. Last Updated on July 16, 2018 | AP | FISCal.057 | 07/12/2018 | ap job-aid | fiscal-057 |
| Voucher Spreadsheet Upload | Provides the instructions for preparing a spreadsheet to upload and build vouchers in FI$Cal. Voucher Spreadsheet Upload Example of Voucher Spreadsheet Upload Last Updated on … | AP | FISCal.056 | 07/12/2018 | ap job-aid | fiscal-056 |
| Process and Review CalATERS Transactions – Accounts Payable | Provides an overview of California Automated Travel Expense Reimbursement System (CalATERS) processing and instructions for reviewing vouchers created for CalATERS Travel Advances and Expenditures as … | AP | FISCal.030 | 07/12/2018 | ap job-aid | fiscal-030 |
| Create an Employee Salary Advance | Provides the instructions for creating a Salary Advance in FI$Cal. Last Updated on July 16, 2018 | AP | FISCal.029 | 07/12/2018 | ap job-aid | fiscal-029 |
| Refund Processing | Spreadsheet providing detail information for Refund Processing. Last Updated on July 16, 2018 | AP | FISCal.022 | 07/11/2018 | ap job-aid | fiscal-022 |
| Create Backup Withholding Vouchers | Process for paying a vendor that does not supply the required Payee Data Record (STD. 204). Last Updated on July 16, 2018 | AP | FISCal.016 | 07/11/2018 | ap job-aid | fiscal-016 |
| Processing Late Payments Interest Penalty Vouchers | Provides instruction to the Department AP Processor on how to process a late payment interest penalty voucher in FI$Cal. Last Updated on July 16, 2018 | AP | FISCal.013 | 07/11/2018 | ap job-aid | fiscal-013 |
| Configuring Reporting Units | Provides steps to configure and maintain payroll Reporting Units. Last Updated on July 16, 2018 | LD | FISCal.311 | 07/11/2018 | ld job-aid | fiscal-311 |
| Handling Mid-Month Employee Configuration Changes | Describes the process for distributing employee payroll and benefit costs for employees that have a mid-month change in default chartfield configuration. Last Updated on July … | LD | FISCal.265 | 07/11/2018 | ld job-aid | fiscal-265 |
| Establishing New Year Labor Distribution Configuration Tables | As budgets are established for the new enactment year, departments must also establish Labor Distribution default chartfield configurations for the new enactment year. Last Updated … | LD | FISCal.255 | 07/11/2018 | ld job-aid | fiscal-255 |
| Correcting Enactment Year & Budget Date in Labor Distribution Transactions | Provides instructions on how to make corrections to the Enactment Year and the Budget Date to Labor Distribution (LD) Accounting Entries. Last Updated on July … | LD | FISCal.253 | 07/11/2018 | ld job-aid | fiscal-253 |
| Adding New Employees to FI$Cal | Provides instructions for adding new employees to FI$Cal so they can be configured by a Business Unit. Last Updated on July 16, 2018 | LD | FISCal.207 | 07/11/2018 | ld job-aid | fiscal-207 |
| Running Labor Distribution | Provides the steps to run the Labor Distribution Process. Last Updated on July 16, 2018 | LD | FISCal.184 | 07/11/2018 | ld job-aid | fiscal-184 |
| Using the Personal Activity Sheet Page | Describes how Personal Activity Sheets are maintained. Last Updated on July 16, 2018 | LD | FISCal.183 | 07/11/2018 | ld job-aid | fiscal-183 |
| Configuring Benefit Type Options | Provides steps to create and maintain Benefit Type Options. Last Updated on July 16, 2018 | LD | FISCal.181 | 07/11/2018 | ld job-aid | fiscal-181 |
| How the Labor Distribution Process Determines Chartfield Combinations for Distribution of Payroll Costs | Describes the rules that control how Chartfield combinations are assigned to payroll costs. Last Updated on July 16, 2018 | LD | FISCal.172 | 07/11/2018 | ld job-aid | fiscal-172 |
| How the Labor Distribution Process Determines the Account and Alternate Account for Distributing the Gross Pay Amount | Explains the logic used by the Labor Distribution Process to assign Account/Alternate Account values to Accounting Entries with gross pay amounts. Last Updated on July … | LD | FISCal.171 | 07/11/2018 | ld job-aid | fiscal-171 |
| Description of Accounting Entries Query | Describes the data returned by the Labor Distribution query: ZZ_LD_ACCT_ENTRIES. Last Updated on July 16, 2018 | LD | FISCal.170 | 07/11/2018 | ld job-aid | fiscal-170 |
| Description of LD Payroll Queries | Describes the data returned by the Labor Distribution queries: ZZ_LD_PAYROLL_HEADERS and ZZ_LD_PAYROLL_BENEFITS. Last Updated on July 16, 2018 | LD | FISCal.169 | 07/11/2018 | ld job-aid | fiscal-169 |
| Configuring Serial Number Options | Provides steps to create and maintain Serial Number Options. Last Updated on July 16, 2018 | LD | FISCal.166 | 07/11/2018 | ld job-aid | fiscal-166 |
| Configuring Payment Type Options | Provides steps to create and maintain Payment Type Options. Last Updated on July 16, 2018 | LD | FISCal.165 | 07/11/2018 | ld job-aid | fiscal-165 |
| Configuring Class Type Options | Provides steps to create and maintain Class Type Options. Last Updated on July 16, 2018 | LD | FISCal.164 | 07/11/2018 | ld job-aid | fiscal-164 |
| Configuring Business Unit Options | Provides steps to create and maintain Business Unit Options. Last Updated on July 16, 2018 | LD | FISCal.163 | 07/11/2018 | ld job-aid | fiscal-163 |
| Using the Labor Distribution Error Reports and Page | Provides instructions for using the Labor Distribution error reports and the Budget Check Exceptions page to research errors that prevent payroll costs from being distributed … | LD | FISCal.084 | 07/11/2018 | ld job-aid | fiscal-084 |
| Modify Additional Attributes of an Assigned Role in Identity Management System | How to modify additional attributes of an assigned role in Identity Self-Service. Last Updated on July 16, 2018 | Identity Self Service | FISCal.373 | 07/11/2018 | iss job-aid | fiscal-373 |
| Request OBIE Role | Provides instructions on how to assign OBIE Role to users in Identity Self-Service they have authority over. Last Updated on July 16, 2018 | Identity Self Service | FISCal.363 | 07/11/2018 | iss job-aid | fiscal-363 |
| Additional Role Information for Role Request | How to Add Additional Information for a Role Request. Last Updated on July 16, 2018 | Identity Self Service | FISCal.333 | 07/11/2018 | iss job-aid | fiscal-333 |
| View User Roles in Identity Self-Service | How to View Roles assigned to a specific user in Identity Self-Service. Last Updated on July 16, 2018 | Identity Self Service | FISCal.328 | 07/11/2018 | iss job-aid | fiscal-328 |
| Provide Additional Information in Identity Self-Service | How to Provide Additional Information requested by an Approver for a request in Identity Self-Service. Last Updated on July 16, 2018 | Identity Self Service | FISCal.321 | 07/11/2018 | iss job-aid | fiscal-321 |
| Request Additional Information in Identity Self-Service | How to Request Additional Information for a request waiting for approval in Identity Self-Service. Last Updated on July 16, 2018 | Identity Self Service | FISCal.320 | 07/11/2018 | iss job-aid | fiscal-320 |
| View Pending Approvals in Identity Self-Service | How to View Pending approvals awaiting in Identity Self-Service. Last Updated on July 16, 2018 | Identity Self Service | FISCal.317 | 07/11/2018 | iss job-aid | fiscal-317 |
| New User Process Steps | New User Process Steps. Last Updated on July 16, 2018 | Identity Self Service | FISCal.314 | 07/11/2018 | iss job-aid | fiscal-314 |
| Grants Management – Facilities & Administration | This Supplemental Job Aid provides the instructions for adding new FA rate to Project Activities Last Updated on July 16, 2018 | GM | FISCal.312 | 07/11/2018 | gm job-aid | fiscal-312 |
| Cash Reconciliation | Provides accounting staff the instructions for reconciling department (BU) cash balance against the statewide cash. Last Updated on August 6, 2018 | GL/YEC | FISCal.259 | 07/11/2018 | gl-yec job-aid | fiscal-259 |
| Running the Year End Close Process | Spreadsheet for running the year end close process Last Updated on July 16, 2018 | GL/YEC | FISCal.258 | 07/11/2018 | gl-yec job-aid | fiscal-258 |
| Budgetary Legal Ledger | Provides Department users the assumptions of the Budgetary Legal solution and steps to allow a complete reconciliation to the source data (Modified Accrual and Commitment … | GL/YEC | FISCal.257 | 07/11/2018 | gl-yec job-aid | fiscal-257 |
| Year End Report 8 – Subsidiaries on File Report | Provides General Ledger Reporters with instructions for running the Subsidiaries on File Report. Last Updated on July 16, 2018 | GL/YEC | FISCal.256 | 07/11/2018 | gl-yec job-aid | fiscal-256 |
| Year End Report 9 – Analysis of Change in Fund Balance Report | Provides General Ledger Reporters with instructions for running the Analysis of Change in Fund Balance Report (Year End Report 9). Last Updated on July 16, … | GL/YEC | FISCal.254 | 07/11/2018 | gl-yec job-aid | fiscal-254 |
| Year End Report 2 – Accrual Worksheet | Report No. 2 is the supporting worksheet for Report No. 1, Report of Accruals to Controller’s Accounts. Report No. 2 is the first report to … | GL/YEC | FISCal.251 | 07/11/2018 | gl-yec job-aid | fiscal-251 |
| Due To/From Supplemental Report | Provides General Ledger Reporters with instructions for running the Due To/From Supplemental Report required by the SCO. Last Updated on July 16, 2018 | GL/YEC | FISCal.250 | 07/11/2018 | gl-yec job-aid | fiscal-250 |
| Accessing Accenture ServiceNow Knowledge Base Articles | Provides FI$Cal end users the instructions for accessing the Self Service Portal in order to locate knowledge base articles, which provide answers and step-by-step solutions … | Service Now | FISCal.377 | 07/11/2018 | service-now job-aid | fiscal-377 |
| Updating a Requisition Submitted to DGS One-Time Acquisitions (OTA) | This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform to update their FI$Cal Requisition (formally … | PO | FISCal.372 | 07/11/2018 | po job-aid | fiscal-372 |
| Requesting a Purchase Order Change on a Requisition Submitted to DGS One-Time Acquisitions (OTA) | This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform to submit a Purchase Order Change … | PO | FISCal.371 | 07/11/2018 | po job-aid | fiscal-371 |
| Creating a Requisition to Submit to DGS One-Time Acquisitions (OTA) | This job aid highlights the required actions the Department Requestor, Department Requisition Processor, or Requisition Processor (Buyers) must perform prior to DGS OTA creating a … | PO | FISCal.365 | 07/11/2018 | po job-aid | fiscal-365 |
| Year End Report 3 – Adjustments to Controller’s Accounts | Provides instructions for identifying the necessary Adjustments to Controller’s Accounts in FI$Cal and converting the FI$Cal account chartfield values to the Uniform Codes Manual (UCM) … | GL/YEC | FISCal.242 | 07/11/2018 | gl-yec job-aid | fiscal-242 |
| Create a Purchase Order for Emergency (Incident) Purchases | Provide additional instructions to the Department PO Buyer and the PO Buyer (Buyer) when entering Emergency (Incident) Purchase Orders (PO) in FI$Cal. Last Updated on … | PO | FISCal.364 | 07/11/2018 | po job-aid | fiscal-364 |
| Year End Report 15 – Reconciliation of State Agency Accounts with SCO Transactions | Provides accounting staff the instructions for filling out the Report No. 15, with considerations made for FI$Cal (Year End Report 15). Last Updated on July … | GL/YEC | FISCal.240 | 07/11/2018 | gl-yec job-aid | fiscal-240 |
| Cancel a PO, Dis-encumber the Remaining Balance, and Dispatch the Canceled PO | Provide the Department Buyer with instructions on how to cancel a Purchase Order (PO), dis-encumber the remaining balance, and dispatch the canceled PO to notify … | PO | FISCal.362 | 07/11/2018 | po job-aid | fiscal-362 |
| Year End Report 6 – Final Budget Report | Provides General Ledger Reporters with instructions for running the Final Budget Report (Year End Report 6). Last Updated on July 16, 2018 | GL/YEC | FISCal.235 | 07/11/2018 | gl-yec job-aid | fiscal-235 |
| LPA Acquisition Method Validation for Procurement Contract PO | Provides the user with instructions on how to use newly released functionality to perform validation between the Acquisition Method field and the LPA Contract ID … | PO | FISCal.342 | 07/11/2018 | po job-aid | fiscal-342 |
| Year End Report 13 – Report of Expenditures of Federal Funds | Provides General Ledger Reporters with instructions for running the Report of Expenditures of Federal Funds (Year End Report 13). Last Updated on July 16, 2018 | GL/YEC | FISCal.234 | 07/11/2018 | gl-yec job-aid | fiscal-234 |
| Year End Report 4 – Final Statement of Revenue | Provides General Ledger Reporters with instructions for running the Final Statement of Revenue Report (Year End Report 4). Last Updated on July 16, 2018 | GL/YEC | FISCal.233 | 07/11/2018 | gl-yec job-aid | fiscal-233 |
| Year End Report 20 – Statement of Financial Condition Report | Provides General Ledger Reporters with instructions for running the Statement of Financial Condition Report (Year End Report 20). Last Updated on July 16, 2018 | GL/YEC | FISCal.232 | 07/11/2018 | gl-yec job-aid | fiscal-232 |
| Procurement Icon Legend | Provides Procurement Buyers and Approvers the names and visual image of icons frequently used in eProcurement, Purchasing, Sourcing, and Contracts modules. Last Updated on July … | PO | FISCal.331 | 07/11/2018 | po job-aid | fiscal-331 |
| Year End Report 18 – Statement of Changes in Capital Assets Report | Provides General Ledger Reporters with instructions for running the Statement of Changes in Capital Assets Report (Year End Report 18). Last Updated on July 16, … | GL/YEC | FISCal.231 | 07/11/2018 | gl-yec job-aid | fiscal-231 |
| Adding Freight Charges to a Purchase Order at Line Level | Provides buyers with instructions on how to properly add freight to a purchase order at line level for an item or the entire Purchase Order … | PO | FISCal.330 | 07/11/2018 | po job-aid | fiscal-330 |
| Year End Report 19 – Statement of Capital Assets Report | Provides General Ledger Reporters with instructions for running the Statement of Capital Assets Report (Year End Report 19). Last Updated on July 16, 2018 | GL/YEC | FISCal.230 | 07/11/2018 | gl-yec job-aid | fiscal-230 |
| Returning Items with Restocking Fee | Provide instructions on how to enter the restocking fee that may apply to an RTV if the product is no longer wanted after it has … | PO | FISCal.308 | 07/11/2018 | po job-aid | fiscal-308 |
| Year End Report 8 – Post-Closing Trial Balance Report | Provides General Ledger Reporters with instructions for running the Post Closing Trial Balance Report (Year End Report 8). Last Updated on July 16, 2018 | GL/YEC | FISCal.229 | 07/11/2018 | gl-yec job-aid | fiscal-229 |
| Year End Report 7 – Pre-Closing Trial Balance Report | Provides General Ledger Reporters with instructions for running the Pre-Closing Trial Balance Report (Year End Report 7). Last Updated on July 16, 2018 | GL/YEC | FISCal.228 | 07/11/2018 | gl-yec job-aid | fiscal-228 |
| Amending a Purchase Order that has a Closed Accounting Period | Instruct users on how to amend a purchase order that has a closed accounting period. Last Updated on July 16, 2018 | PO | FISCal.303 | 07/11/2018 | po job-aid | fiscal-303 |
| 2017 GL Conversion | Provides all department users with an explanation of 2017 GL conversion and common accounting entries. Last Updated on August 6, 2018 | GL Conv | FISCAL.366 | 07/11/2018 | gl-conv job-aid | fiscal-366 |
| Multiple Funding Distributions on PO | Provides the user with the essential instructions on how to divide the funding distribution on a Purchase Order (PO) so payment will match and reconcile … | PO | FISCal.295 | 07/11/2018 | po job-aid | fiscal-295 |
| Wave 2 Conversion | Provides all department users with an explanation of Wave 2 conversion and common accounting entries. Last Updated on July 16, 2018 | GL Conv | FISCal.297 | 07/11/2018 | gl-conv job-aid | fiscal-297 |
| Online Month End Closing Reporting Tool | Provides departments steps on how to report their Month End Closing (MEC) activities online in FI$Cal. The new online MEC reporting tool is available to … | GL | FISCAL.335 | 07/11/2018 | gl job-aid | fiscal-335 |
| Budget to Actuals Report | Provides General Ledger Reporters with instructions for running the Budget to Actuals Report. Last Updated on July 16, 2018 | GL | FISCAL.334 | 07/11/2018 | gl job-aid | fiscal-334 |
| Change Order for PO | Provides the user with instructions on how to create a change order for a dispatched PO. Last Updated on July 16, 2018 | PO | FISCal.290 | 07/11/2018 | po job-aid | fiscal-290 |
| Supplemental SCO/Agency Reconciliation Instructions | This job aid is a supplement to the instructions found in Job Aid FI$Cal.186 Using the Agency Reconciliation Report. This job aid provides instructions for … | GL | FISCAL.260 | 07/11/2018 | gl job-aid | fiscal-260 |
| Using the Agency Reconciliation Accrual Queries | Provides instructions for General Ledger (GL) Reporters to run queries to find the accruals that should appear in the Agency Reconciliation Report. Last Updated on … | GL | FISCal.225 | 07/11/2018 | gl job-aid | fiscal-225 |
| Buyer’s Guide to Fleet Asset Purchases | Provides Buyers guidance on creating a purchase order for fleet assets. Last Updated on July 16, 2018 | PO | FISCal.285 | 07/11/2018 | po job-aid | fiscal-285 |
| Ledger Inquiry | Provides users with a brief explanation and instructions on how to use the Ledger Inquiry Page. Last Updated on July 16, 2018 | GL | FISCal.219 | 07/11/2018 | gl job-aid | fiscal-219 |
| Ledger Activity Report | Provides General Ledger Reporters the instructions for creating and running Ledger Activity Reports. Last Updated on July 16, 2018 | GL | FISCal.218 | 07/11/2018 | gl job-aid | fiscal-218 |
| Creating a Cardholder Profile and Adding Designated Departmental Proxies | Provides Department P-Card Maintainer with instructions on how to create a P-Card cardholder profile and add the designated departmental proxies in FI$Cal. Last Updated on … | PO | FISCal.282 | 07/11/2018 | po job-aid | fiscal-282 |
| Closing a Purchase Order (PO) to Release Encumbrance Balances | Provide Department Buyers with instructions on how to close qualifying Purchase Orders that no longer need to be modified through the Buyer’s WorkBench to release … | PO | FISCal.243 | 07/11/2018 | po job-aid | fiscal-243 |
| Using Standard Comments to Insert Terms and Conditions on a PO | Provides Department Buyers and Department PO Processors the instructions for inserting Department of General Services (DGS) terms and conditions on Purchase Orders (PO). Last Updated … | PO | FISCal.223 | 07/11/2018 | po job-aid | fiscal-223 |
| P-Card Transaction Reconciliation Process in FI$Cal | Identifies the steps for reconciling P-Card transactions in FI$Cal; the required fields when a PO exists and is linked to P-Card transactions; the required fields … | PO | FISCal.167 | 07/11/2018 | po job-aid | fiscal-167 |
| Creating a Purchase Order (PO) with P-Card as the Payment Method and Dispatching PO | Purpose of this supplemental job aid is to identify the steps for creating a PO with P-Card as the payment method and dispatching the PO … | PO | FISCal.159 | 07/11/2018 | po job-aid | fiscal-159 |
| Approval Role Access to Attachments | Provides Requisition and Purchase Order Approvers information on how to view an attachment prior to approval. Last Updated on July 17, 2018 | PO | FISCal.115 | 07/11/2018 | po job-aid | fiscal-115 |
| Adding CA Sales Tax for One-Time Ship-To Address on Purchase Orders | Provides FI$Cal Buyers the instructions for applying California Sales Tax based on a one-time ship-to address on Purchase Orders. Last Updated on July 17, 2018 | PO | FISCal.083 | 07/11/2018 | po job-aid | fiscal-083 |
| Creating a New Journal Entry | Provides the instructions for creating a new journal entry. Last Updated on July 17, 2018 | GL | FISCal.188 | 07/11/2018 | gl job-aid | fiscal-188 |
| How to Create an RTV for Multiple PO Distribution Lines | Provides the Department RTV Processor the instructions to complete a split-distribution return to vendor transaction. Last Updated on July 17, 2018 | PO | FISCal.053 | 07/11/2018 | po job-aid | fiscal-053 |
| Month End Common Accounting Entries | Provides the Department GL Processor with the instructions on how to locate the data that is needed to record the payroll disbursement entry from the … | GL | FISCal.187 | 07/11/2018 | gl job-aid | fiscal-187 |
| Equipment Purchase Order with Multi-Year Maintenance Service Agreements | Instructs Procurement Contract Users on how to set up a multiple fiscal year equipment contract from a Leveraged Procurement Agreement (LPA). Also provides the steps … | PO | FISCal.052 | 07/11/2018 | po job-aid | fiscal-052 |
| Using the Agency Reconciliation Report | Provides GL Reporters with instructions for running the Agency Reconciliation Report and the supporting queries that will be used to reconcile all FI$Cal appropriation month-end … | GL | FISCal.186 | 07/11/2018 | gl job-aid | fiscal-186 |
| Create Discounted PO | Provides the PO Buyer with instructions on how to enter a Purchase Order (PO) that reflects first the total dollar amount, the discounted amount, and … | PO | FISCal.051 | 07/11/2018 | po job-aid | fiscal-051 |
| Using the Outstanding Transaction Queries | Provides instructions for GL Reporters to run queries to find outstanding entries which need to be processed in their subsequent modules. Last Updated on July … | GL | FISCal.185 | 07/11/2018 | gl job-aid | fiscal-185 |
| Using Standard Comments in a PO | Provides Department Buyers and Department PO Processors with instructions for entering standard comments in Purchase Orders. Last Updated on July 17, 2018 | PO | FISCal.050 | 07/11/2018 | po job-aid | fiscal-050 |
| Setting Up Advance to the Office of Revolving Fund in FI$Cal | Provides GL Processors and GL Approvers the instructions for replenishing the Office Revolving Fund (ORF) in FI$Cal. Last Updated on July 17, 2018 | GL | FISCal.176 | 07/11/2018 | gl job-aid | fiscal-176 |
| Changing the Attention To (Ship To) Name on Requisitions and Purchase Orders | Provides PO Buyers and Requisition Processor the instructions for changing the Attention To name on Requisitions and Purchase Orders (POs) at the Header and Line … | PO | FISCal.045 | 07/11/2018 | po job-aid | fiscal-045 |
| Creating a General Ledger Journal to Record Payments Made Outside FI$Cal | Provides the instructions for General Ledger (GL) Processors to record expenditures that are created outside of FI$Cal in the GL. Last Updated on July 17, … | GL | FISCal.149 | 07/11/2018 | gl job-aid | fiscal-149 |
| Reviewing Journal Status | Provides Department GL Journal Processors the instructions for reviewing a Journal Status. Last Updated on July 17, 2018 | GL | FISCal.146 | 07/11/2018 | gl job-aid | fiscal-146 |
| Creating a Statistics Journal | Provides the GL Processor instructions on how to create statistics journal in FI$Cal to track the Floor Space in square footage and to account for … | GL | FISCal.098 | 07/11/2018 | gl job-aid | fiscal-098 |
| Year End Report 5 – Preparing the Final Reconciliation of Controller’s Accounts | Provides instructions to assist in the completion of the Report 5 using FI$Cal resources and other year-end financial reports. This report must be submitted for … | GL/YEC | FISCal.248 | 07/11/2018 | gl-yec job-aid | fiscal-248 |
| Completing Year-End Closing/Year-End Adjusting Entries | Provides accounting staff with instructions for recording standard end of year accounting entries in FI$Cal. Last Updated on July 17, 2018 | GL/YEC | FISCal.245 | 07/11/2018 | gl-yec job-aid | fiscal-245 |
| Create and Maintain Ineligible Costs | Provides the Department Project Processor the instructions for creating and maintaining ineligible accounts for Business Units with Federal Funds meaning Business Units using Grants, Customer … | PC | FISCal.359 | 07/11/2018 | pc job-aid | fiscal-359 |
| Year End Report 1 – Report of Accruals to Controller’s Accounts | Provides accounting staff the instructions for filling out Report of Accruals’ To Controller’s Accounts, Form 571A, B, A/B, C, D, with considerations made for FI$Cal … | GL/YEC | FISCal.244 | 07/11/2018 | gl-yec job-aid | fiscal-244 |
| Create Project Custom Attributes and Associating the Attribute to a Project | Provides the instructions for Creating Project Custom Attributes and associating the attributes to a Project. Last Updated on July 17, 2018 | PC | FISCal.358 | 07/11/2018 | pc job-aid | fiscal-358 |
| Adding Source, Category, and SubCategory Chartfields | Provides the instructions on how to add Source Type, Category and Subcategory. Last Updated on July 17, 2018 | PC | FISCal.357 | 07/11/2018 | pc job-aid | fiscal-357 |
| Resolving Journal Edit and Budget Check Errors | Provides users with the instructions for budget checking a journal, as well as understanding error messages and how to resolve them. Last Updated on July … | GL | FISCal.095 | 07/11/2018 | gl job-aid | fiscal-095 |
| Approving a GL Journal | Provides the instructions for approving a journal entry. Last Updated on November 15, 2018 | GL | FISCal.094 | 07/11/2018 | gl job-aid | fiscal-094 |
| Run Emergency Expenditures Tracking Report | Provides the instructions on running emergency expenditure report and query. Last Updated on July 17, 2018 | PC | FISCal.340 | 07/11/2018 | pc job-aid | fiscal-340 |
| Performing the Plan of Financial Adjustment Process in FI$Cal | Provides instructions on how to prepare a Plan of Financial Adjustment (PFA) Transfer Request for remittance to the State Controller’s Office. Last Updated on November … | GL | FISCal.038 | 07/11/2018 | gl job-aid | fiscal-038 |
| Reconciling Sub-Module Accounting Entries to the General Ledger | Provides instructions for GL Reporters to run queries to reconcile sub-module accounting entries to the General Ledger. Last Updated on July 17, 2018 | GL | FISCal.037 | 07/11/2018 | gl job-aid | fiscal-037 |
| Adding the Statewide Emergency Attributes to a Project | Provides the instructions for adding the Statewide Emergency Attributes to Projects. Last Updated on July 17, 2018 | PC | FISCal.339 | 07/11/2018 | pc job-aid | fiscal-339 |
| Review and Correct Suspended GL Entries | Provides Department GL Journal Processors instructions for identifying and correcting entries posted to a suspense Account. Last Updated on July 17, 2018 | GL | FISCal.033 | 07/11/2018 | gl job-aid | fiscal-033 |
| Maintaining Allocations | Provides the Central Allocation Maintainer the instructions to Update/Modify Allocation steps and run Allocation processes. Last Updated on July 17, 2018 | GL | FISCal.008 | 07/11/2018 | gl job-aid | fiscal-008 |
| Bank Reconciliation – Review Bank Statement Register Report | Provides the Bank Statement Reconciliation Processor with the instructions to run the Bank Statement Register Report. Last Updated on July 17, 2018 | CM | FISCal.154 | 07/11/2018 | cm job-aid | fiscal-154 |
| Bank Reconciliation – Manual_Reconciliation | Provides the Bank Statement Reconciliation Processor with the instructions for performing Manual Reconciliation. Last Updated on July 17, 2018 | CM | FISCal.147 | 07/11/2018 | cm job-aid | fiscal-147 |
| Project Costing Analysis Types (Descriptions) | Provides descriptions of commonly used Analysis Types within Project Costing. Last Updated on September 28, 2018 | GM, PC | FISCal.189 | 07/11/2018 | gm pc job-aid | fiscal-189 |
| Bank Reconciliation – Semi-Manual_Reconciliation – Consolidated | Provides the Bank Statement Reconciliation Processor the instructions for performing Semi-Manual Bank Reconciliation. Last Updated on July 17, 2018 | CM | FISCal.006 | 07/11/2018 | cm job-aid | fiscal-006 |
| Uploading Budget Templates in Hyperion | Provides instructions to upload Budget Templates in Hyperion. Last Updated on July 17, 2018 | BU | FISCal.341 | 07/11/2018 | bu job-aid | fiscal-341 |
| Deleting Data in a Budget Request and Deleting a Budget Request in Hyperion | Provides instructions to: (1) delete data in a Budget Request and (2) delete a Budget Request. Last Updated on July 17, 2018 | BU | FISCal.220 | 07/11/2018 | bu job-aid | fiscal-220 |
| Instructions for Re-Enabling the Smart View Add-In for Excel | Provides the instructions for enabling Smart View in Microsoft Excel when it has been disabled. Last Updated on July 17, 2018 | BU | FISCal.215 | 07/11/2018 | bu job-aid | fiscal-215 |
| Instructions for Clearing Browser Cache when Using Hyperion | Provides the instructions for clearing the web browser’s cache when there are issues with system response in Hyperion. Last Updated on July 17, 2018 | BU | FISCal.213 | 07/11/2018 | bu job-aid | fiscal-213 |
| Editing Budget Request Data Directly in Hyperion | Demonstrates how to edit a budget request directly in the Hyperion Planning Application. Last Updated on July 17, 2018 | BU | FISCal.117 | 07/11/2018 | bu job-aid | fiscal-117 |
| Configuring Microsoft Excel Smart View Settings for Hyperion | Contains instructions for configuring the Smart View settings in Microsoft Excel for use with the Hyperion Planning Application. Last Updated on July 17, 2018 | BU | FISCal.079 | 07/11/2018 | bu job-aid | fiscal-079 |
| Setting Up User Preferences in the Hyperion Planning Application | Provides instructions for setting up user preferences and defaults in the Hyperion Planning Application. User preferences will be used throughout the system for display purposes … | BU | FISCal.077 | 07/11/2018 | bu job-aid | fiscal-077 |
| How to Enter a New Position Request in Hyperion | Provides the instructions for entering a request for new positions in Hyperion. Last Updated on July 17, 2018 | BU | FISCal.073 | 07/11/2018 | bu job-aid | fiscal-073 |
| Correcting AR Applied Payments | Describes how to unpost an AR item when it is paid through a Maintenance worksheet or a Payment worksheet. Last Updated on July 17, 2018 | AR/BI | FISCal.239 | 07/11/2018 | ar-bi job-aid | fiscal-239 |
| Departments Depositing on Behalf of Other Departments | Provides the Department AR Payment Processor and Department AR Payment Approver the information to process receipt(s) that are coded to multiple Wave 1 departments and … | AR/BI | FISCal.175 | 07/11/2018 | ar-bi job-aid | fiscal-175 |
| Remittances – Entering Deposits and Running AR Reports for Remitting Cash to a State Fund | Describes how to create a deposit in FI$Cal and run AR report/queries. Last Updated on September 28, 2018 | AR/BI | FISCal.210 | 07/11/2018 | ar-bi job-aid | fiscal-210 |
| Enter a Property Lease into FI$Cal for Payments | Provides Departments the instructions for entering their property leases (property lease agreements made with non-government entities), Capital or Operating into FI$Cal. Due to the SAM … | AM, AP, PO | FISCal.378 | 07/09/2018 | am ap po job-aid | fiscal-378 |
| Purchase Order (PO) to Accounts Payable (AP) to Asset Management (AM) for Capital Assets | Provides users with instructions needed to: • Set up a PO for a Capitalized Asset • Follow through with the voucher (payment) in AP • … | AM, AP, PO | FISCal.246 | 07/09/2018 | am ap po job-aid | fiscal-246 |
| Completing the Supplier Update Request Form | Provides Department Vendor Processors (DVP) the instructions for completing the Supplier Update Request Form (SURF). Last Updated on July 19, 2018 | VM | FISCal.206 | 07/05/2018 | vm job-aid | fiscal-206 |
| InterUnit Asset Transfer | Provides Asset Management (AM) personnel the instructions for transferring an asset to another Departmental Business Unit (BU) after the approval of the Std.158 by the … | AM | FISCal.177 | 07/05/2018 | am job-aid | fiscal-177 |
| Create and Maintain Work in Progress (WIP) Assets | Provides the Department Project Processor, the Department PC Job Processor, the Department GL Journal Processor, and the Department Asset Processor the instructions for creating and … | AM, PC | FISCal.102 | 07/05/2018 | am pc job-aid | fiscal-102 |
| Home Page Navigation Functionality in FI$Cal | This Job Aid familiarizes end users with the new PeopleSoft Fluid User Interface (UI) in FI$Cal. It allows them to choose the Navigation Menu they … | N/A | FISCal.380 | 07/05/2018 | n-a job-aid | fiscal-380 |
| Correcting a Capitalized Error | Provides the Department Asset Processor the instructions on how to correctly reclassify a Capitalized Asset as Non-Capital when the dollar amount of the asset does … | AM | FISCal.093 | 07/02/2018 | am job-aid | fiscal-093 |
| Retiring an Erroneously Entered or Duplicate Asset | Provides instructions on how to retire / dispose of an erroneous or duplicate asset that has been entered into Asset Management. Last Updated on July … | AM | FISCal.092 | 07/02/2018 | am job-aid | fiscal-092 |
| Record Proceeds from Sale of Assets | Provides instructions for how proceeds will be recorded in FI$Cal from the sale of assets. Last Updated on July 19, 2018 | AM | FISCal.039 | 07/02/2018 | am job-aid | fiscal-039 |
| Generic AM Accounting Flows and Reconciliation Methods | Describes the flow of the accounting entries for a capital asset between the Accounts Payable module and the corresponding balancing accounting entries generated in Asset … | AM | FISCal.036 | 07/02/2018 | am job-aid | fiscal-036 |
| Consolidating Multiple Purchase Order Line Items to a Single Asset ID | Provides the above listed roles instructions on how to consolidate non-project related multiple line items that alone are not assets. Last Updated on July 19, … | AM | FISCal.020 | 07/02/2018 | am job-aid | fiscal-020 |
| Correctly Classifying Items as Assets in FI$Cal | Provides instructions for classifying items as assets on a Requisition or Purchase Order. Last Updated on November 7, 2018 | AM, PO | FISCal.002 | 07/02/2018 | am po job-aid | fiscal-002 |
| Accessing FI$Cal – How to Login | Provides new FI$Cal users the steps required to log into FI$Cal. Last Updated on July 19, 2018 | N/A | FISCal.162 | 07/02/2018 | n-a job-aid | fiscal-162 |
| Dragon Functions Inaccessible on Page Scroll Bars | Provides Dragon users who have disabilities a workaround for certain Dragon functions that cannot be accessed directly on page scroll bars. Last Updated on July … | Accessibility | FISCal.309 | 07/02/2018 | accessibility job-aid | fiscal-309 |
| Accessibility Workaround for Dragon Source Bidder Page | Provide users of Dragon accessibility tools with instructions on how to navigate to fields under Inflight (Cal eProcure) when registering as a bidder without using … | Accessibility | FISCal.306 | 07/02/2018 | accessibility job-aid | fiscal-306 |
| Accessibility Using Dragon Naturally Speaking | Provides Dragon users with the instructions to turn on the Accessibility options and use PeopleSoft applications more effectively with the tool. Last Updated on July … | Accessibility | FISCal.262 | 07/02/2018 | accessibility job-aid | fiscal-262 |
| Accessibility Using JAWS | Provides JAWS users with the instructions to turn on the Accessibility options and use PeopleSoft applications more effectively with the tool. Last Updated on August … | Accessibility | FISCal.261 | 07/02/2018 | accessibility job-aid | fiscal-261 |
| Operational Insight Dashboard | The Operation Insight Dashboard is a multilevel dashboard which provides summary and detail view of all Ledgers at different levels with drill down capabilities to … | N/A | FISCal.367 | 07/02/2018 | n-a job-aid | fiscal-367 |
| Conducting Reasonable Accommodations Transactions | Provide users essential instructions for performing transactions related to Reasonable Accommodations in the FI$Cal PeopleSoft modules of Procurement, Accounts Payable, Project Costing, and Asset Management. … | Accessibility | FISCal.310 | 06/29/2018 | accessibility job-aid | fiscal-310 |
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