Posting progress payments

Purpose: Demonstrate how to post a progress payment in FI$Cal.

Scenario: Your department has made a progress payment that needs to be recorded in FI$Cal.

Role: Non-FI$Cal Department CSCR Processor

Steps:

1. Begin by navigating to the Progress Payment page.

    

   Click the Main Menu button.

   Step 1

2. Click the FI$Cal CSCR menu.

   Step 2

3. Click the Progress Payment menu.

   Step 3

4. The Find an Existing Value and Add a New Value tabs are usually shown together in FI$Cal.

    

   The Find an Existing Value tab is used to locate Progress Payments already created by your department.

    

   In this scenario, the Add a New Value tab will be used.

   Step 4

5. The Business Unit is your department's unique identifier within FI$Cal. You cannot modify this field, unless you are assigned to multiple departments.

   Step 5

6. The PO Number field is used to identify the specific purchase order or contract number that you have created a payment for.

   Step 6

7. Click in the PO Number field.

   Step 7

8. Enter the desired information into the PO Number field.

    

   Enter "0000000217".

   Step 8

9. The Payment Number field is used to uniquely identify this specific payment transaction.

   Step 9

10. Click in the Payment Number field.

    Step 10

11. Enter the desired information into the Payment Number field.

     

    Enter "1".

    Step 11

12. The Payment Date field is the date on which the payment for the purchase order or contract was created.

    Step 12

13. Click the Choose a date button.

    Step 13

14. Click the desired date e.g. "19"

    Step 14

15. Click the Add button.

    Step 15

16. The Progress Payment Information section is now displayed.

     

    This section is used to capture the information about the progress payment made for the purchase order you defined.

     

    Here you will enter the total PO amount, the specific amount paid on this progress payment, the vendor you paid, and the Buyer who created the payment.

    Step 16

17. The Total Purchase Amount is the total dollar amount on the specific PO. In this case, the total amount on PO 0000000217 is the value entered here.

    Step 17

18. Click in the Total Purchase Amount field.

    Step 18

19. Enter the desired information into the Total Purchase Amount field.

     

    Enter "10000".

    Step 19

20. The Payment Amount field is used to capture the dollar amount of this progress payment.

     

    In this scenario, you are recording a payment of $1,000.00 towards the $10,000.00 total.

    Step 20

21. Click in the Payment Amount field.

    Step 21

22. Enter the desired information into the Payment Amount field.

     

    Enter "1000".

    Step 22

23. Next, use the Buyer field to enter the name of the person responsible for creating this progress payment.

    Step 23

24. Click in the Buyer Name field.

    Step 24

25. Enter the desired information into the Buyer Name field.

     

    Enter "Vikas Ravinda Lad".

    Step 25

26. Lastly, select the Vendor ID for the vendor that received this progress payment.

    Step 26

27. Click the Look up Vendor ID button.

    Step 27

28. Enter search criteria to look up the appropiate vendor.

     

    Note: The ID Number field here refers to an FEIN.

    Step 28

29. Click in the Vendor Name field.

    Step 29

30. Enter the desired information into the Vendor Name field.

     

    Enter "clark".

    Step 30

31. Click the Look Up button.

    Step 31

32. Click the 0000006853 link.

    Step 32

33. Note: If the particular vendor is not available on the Look Up Vendor ID page, you will need to obtain a STD. 204 from that vendor. After obtaining the STD. 204, refer to the "Adding a SCPRS supplier" training topic for instructions on how to add the vendor to the FI$Cal system.

    Step 33

34. If appropriate, use the Final Payment to signify that this progress payment is the last payment needed against the specific purchase order.

    Step 34

35. When you are finished populating all the fields with the appropriate information, use the Save button to record your progress payment.

    Step 35

36. Click the Save button.

    Step 36

37. Click the OK button.

    Step 37

You have successfully completed the "Posting progress payments" topic.

Key Takeaways:

- As you make progress payments, you must record those payments in FI$Cal

- Use the Progress Payment page to record the details of the specific payment such as PO Number and total amount that you are paying towards

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