Deposit Slip Overview


Concept


Steps:

  1. AR126 - Deposit Slip Processes

    End-User Training

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    Step 1

  2. Content Outline

    Lesson 1: Deposit Slips Overview

    Lesson 2: End to End Process

    Overview Summary

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    Step 2

  3. Lesson 1: Deposit Slips Overview

    After completing this lesson, you will be able to:

    List the key activities, terms, and definitions that are related to the FI$Cal Deposit Slips solution

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    Step 3

  4. Key Terms

    Deposit Slip-A deposit slip is a small form that is used to deposit funds into a bank account. In FI$Cal a Deposit Slip indicates the account, amount, and location code of the deposit.

    Supplemental Deposit-A deposit slip created to claim a prior deposit that is

    understated (the deposit is more than the deposit form total).

    AR Deposit-A system transaction in AR consisting of one or more customer payments used for balancing and processing purposes

    Customer Receipts/Payments-Remittances are known as AR Customer Receipts/Payments in FI$Cal.

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    Step 4

  5. FI$Cal Accounting Solution.

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    Step 5

  6. Accounts Receivable Overview

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    Step 6

  7. Department User Roles

    Deposit Slip Processor-The department end user who processes deposit slips.

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    Step 7

  8. Lesson 2: End to End Process

    After completing this lesson, you will be able to:

    Explain how the FI$Cal AR module interacts with other modules

    Describe the end to end process of the FI$Cal Deposit Slips solution

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    Step 8

  9. Deposit Slips Overview

    AR Deposit Slip Functionality

    Departments will have the ability to determine their location codes, these codes can be used to identify the money being deposited

    Departments will be able to enter ‘Agency only’ information on their deposit slips

    Deposit Slips contain the detail that the STO needs for statistics and to compute banking fees

    The combination of deposit type, CTS account, location code, and bank account will be used to configure what the departments see on the deposit slip entry page

    The STO will maintain any configuration related to deposit slips

    Deposits requiring approval from the STO such as Supplemental Deposits, will not be posted to the General Ledger until they are approved by the STO

    These deposits will remain on hold

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    Step 9

  10. Deposit Slips into FI$Cal

    With the SCO/STO Integrated Solution, FI$Cal is integrated with SCO and STO. All Deposit Slips will be recorded or interfaced into FI$Cal.

    Key Change Impacts

    Deposit slips do not need to be entered into EDF or sent to STO

    Remote locations should send deposit slips to the department headquarters for entry into FI$Cal as a manual (M) deposit slip rather than to STO, these should only be used in exception cases

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    Step 10

  11. Department Deposit Slip Processing

    Key Change Impacts

    FI$Cal will create AR Deposits systematically after a deposit slip is entered on demand or during the nightly batch

    FI$Cal systematically creates and reverses cash clearing entries in uncleared collections

    Departments do not need to create AR Deposits for deposit slips or create cash clearing entries manually

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    Step 11

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