Delegated Authority

CONCEPT

Provide departments with more functionality that they can control, including internal processes for control, maintenance teams, and regular audits.

WHAT PROBLEM DOES IT SOLVE:

  • Lack of control for departments
  • Alleviate resource issues
  • Reduce time constraints
  • Duplication of effort
  • Productivity
  • Faster Month-end Close/Year-end Close
  • Reduce tickets
  • Address vendor issues

FEATURES:

The process steps will vary depending on functionality being moved to departmental control.

A process to provide departments with more functionality that they can control:

  • Step 1: Define department functionality to control (e.g., agency-level configuration)
    • This should include departments, FI$Cal, and Control Agencies for input
  • Step 2: Develop an internal process for control
    • This should include a role for departments and an audit tracking log
  • Step 3: Establish a team for internal maintenance
    • This should include training and procedures, as well as testing roles and processes
  • Step 4: Implement
  • Step 5: Establish regular audit controls
    • This should include quarterly audits for one year, and then annual audits
  • Step 6: Evaluate audit findings
    • This should include an action plan to approve, deny, or withdraw delegation

STATUS:

  • Finalizing signature and logo upload for deployment
  • 15 concept options in process/in review including:
    • Month-end Close (MEC) Automation tool now available (see video tutorial)
    • Signature and logo upload – Quality Assurance testing
    • Identity Self-Service query – on hold until upgrade assessment
    • Configuration Modification Self-Service – In discussion with FI$Cal Service Center and Business Operation and Solutions Division

 

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