History of FI$Cal
The Department of Finance (DOF) developed a Feasibility Study Report that proposed implementing a commercial off-the-shelf Information System to meet statewide and departmental budget development and administration needs. High-level discussions brought into focus the need to modernize the State’s entire financial management process into a single financial management system. This was the first step in what would become the FI$Cal Project and the development the FI$Cal system.
Special Project Report (SPR) 1 was approved by DOF’s Office of Technology Review, Oversight, and Security (OTROS) to establish an integrated financial and administrative system based on Enterprise Resource Planning (ERP) software. SPR 1 leveraged $140 million previously allocated to expansion of the state’s Budget Information System (BIS) Project and instead proposed replacement of the state's aging legacy financial management systems with a standardized and more transparent system.
DOF’s OTROS approved SPR 2 which extended the FI$Cal Project schedule by two years for additional planning, legislative reporting activities, and additional activities in the procurement and design phases. SPR 2 also increased estimated project costs from $1.3 to $1.6 billion and provided a detailed Funding and Finance Plan.
The Legislative Analyst's Office (LAO) analysis of SPR 2 recommended proceeding with the Project while incorporating alternatives which would reduce risk, provide for greater legislative oversight and review, lower initial costs, and rely less on borrowing.
The Legislature approved the FI$Cal Project.
In January 2009, in response to concerns expressed by the Legislature and other stakeholders, the FI$Cal Project contracted with an Enterprise Resource Planning (ERP) expert to review best practices for planning and implementing a large ERP project. The revised Project strategy based on this review and subsequent decisions of the FI$Cal Steering Committee resulted in SPR 3, which was approved by the Office of the Chief Information Officer in November 2009.This SPR described the Project’s activities and costs through the procurement phase and award of the System Integrator (SI) contract.
The California Technology Agency (CTA) approved SPR 4, which updated activities, schedule, and costs through system development and implementation. Total costs including planning, procurement, design, development, and implementation and the first year of Operation and Maintenance were estimated at $616.8 million. This represented a reduction of about $1 billion from the total costs identified in SPR 2. SPR 4 provided an implementation approach comprised of five waves: a Pre-Wave followed by four implementation waves.
The SI contract was signed by both Accenture, which was chosen as the SI, and the FI$Cal Project, and then approved by the Department of General Services.
Pre-Wave Go Live activities started, and the onboarding and integration of Accenture began.
Activities related to the Wave 1 Go Live began.
The FI$Cal Steering Committee chartered the FI$Cal Service Center to provide ongoing operations and maintenance, customer service and support, and internal administrative services for the FI$Cal Production System.
The Project Work Plan submitted by Accenture was accepted. The work plan established the high-level scope and implementation approach for the Project and served as the basis for the activities defined in the Project Schedule.
The Project deployed Pre-Wave procurement functionality, including requisitions, purchase orders, and receipts, to seven State entities. Additionally, the single, statewide, Master Vendor File was implemented and the FSC began operations to support Pre-Wave users post Go Live.
- SPR 5 was approved by California Department of Technology. As part of SPR 5 the following changes occurred:
- DGS changed to a Wave 2 department by adding its Activity-Based Management Systems functions to the FI$Cal Project scope.
- The State Controller’s Office(SCO) and State Treasurer’s Officecontrol agency functions moved to Wave 3 with a new go-live date of July 2016.
- The majority of State entities shifted to Wave 4 with a new go-live date of July 2017.
- A new PeopleSoft upgrade was included in Wave 3 and
- The Project schedule was extended by one year to accommodate the changes. Costs were estimated at $672.6 million, an increase of $55.8 million over SPR 4.
Wave 2 activities began in preparation of the planned July 2015 implementation.
Wave 1 accounting, budgeting, and procurement functionality was deployed to 722 users at 11 State entities. Finance went live with control budget functions, making FI$Cal the Budget System of Record, as well as Finance’s departmental accounting, budget, and procurement functions. Wave 1 provided centralized vendor data management and a revised uniform coding system or chart of accounts for accounting and budgetary purposes.
SCO began transacting in FI$Cal.
Month-end-close reports were developed and deployed to support month-end and post-closing reconciliation processes. Finance prepared the proposed 2015-16 Governor’s Budget of $164.7 billion using FI$Cal.
Finance used FI$Cal to prepare the enacted 2015-16 Budget of $167.6 billion.
The Project deployed the Wave 2 Summer Release, including departmental accounting, departmental procurement, the State Contract and Procurement Registration System (SCPRS) load to the BidSync interface, and capital-outlay phase (budget process) functionality. Fifty-four State entities also transitioned to the Wave 2 to functionality.
The Project released the new vendor portal (Cal eProcure) to production and statewide implementation of procurement functionality made FI$Cal the system of record for procurement.
Cal eProcure, an online solicitations website that provides access to bids/solicitations for approximately 40,000 suppliers/vendors was released. Cal eProcure replaced BidSync, the state’s eProcurement system.
The proposed 2016-17 Governor’s Budget of $170.7 billion was prepared using FI$Cal.
The Department of Technology approved SPR 6 that extended the Project deadline to July 2019 and revised the estimated budget to $910 million. SPR 6 provided more flexibility so the Project could continue to meet major implementation milestones while offering greater training and support to onboarding departments.
The July 2016 Release included the DGS ABMS departmental accounting functionality as well as budgeting and procurement. It also included a redesigned Hyperion budget system and a statewide rollout to all remaining budget users. Information in Hyperion made it possible for Finance to display the same level of detail in the Governor’s Proposed Budgets in the enacted budget starting with the 2016-17 budget. Six State entities onboarded and various hardware and software features of the FI$Cal system were upgraded.
Presented below is the FI$Cal Project schedule, displayed as a timeline. Last updated 07/19/2016.