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Asset Management - AM Job Aids


Job Aid Job Aid Description Job Aid # Posted / Updated
AM Reports within the FI$Cal System AM Report ID Matrix FI$Cal.080 08/05/2014

Asset Management Frequently Asked Questions (FAQ) 2.0

Provides answers to Frequently Asked Questions (FAQ) for Asset Management. FI$Cal.101 12/28/2017
Consolidating Multiple Purchase Order Line Items to a Single Asset ID 1.0 Provides the above listed roles instructions on how to consolidate non-project related multiple line items that alone are not assets. FI$Cal.020 07/10/2014
Correcting a Capitalized Error 1.0 Provides the Department Asset Processor the instructions on how to correctly reclassify a Capitalized Asset as Non-Capital when the dollar amount of the asset does not meet the capitalization threshold of $5,000.00. FI$Cal.093 06/27/2014
Correctly Classifying Items as Assets in FI$Cal 1.0 Provides instructions for classifying items as assets on a Requisition or Purchase Order. FI$Cal.002 09/04/2014
REVISED Create and Maintain Work in Progress (WIP) Assets 3.0 Provides the Department Project Processor, the Department PC Job Processor, the Department GL Journal Processor, and the Department Asset Processor the instructions for creating and maintaining WIP Assets in the System. FI$Cal.102 03/12/2018
Generic AM Accounting Flows and Reconciliation Methods 1.1 Describes the flow of the accounting entries for a capital asset between the Accounts Payable module and the corresponding balancing accounting entries generated in Asset Management (AM). FI$Cal.036 07/10/2014

InterUnit Asset Transfer 2.0

Provides Asset Management (AM) personnel the instructions for transferring an asset to another Departmental Business Unit (BU) after the approval of the Std.158 by the Department of General Services (DGS). FI$Cal.177 11/14/2016
Purchase Order (PO) to Accounts Payable (AP) to Asset Management (AM) for Capital Asset 1.0 Provides users with instructions needed to:

• set up a PO that assigns one Asset ID to multiple distribution lines
• show how to relate and tie the distribution lines on the Receipt and the Asset ID
• follow through with the voucher (payment) in AP
• show the asset integrated to the AM module

FI$Cal.246 06/01/2015
Record Proceeds from Sale of Assets 1.0 Provides instructions for how proceeds will be recorded in FI$Cal from the sale of assets. FI$Cal.039 07/28/2014
Retiring an Erroneously Entered or Duplicate Asset Provides the Department Asset Manager instructions on how to retire / dispose of an erroneous or duplicate asset that has been entered into Asset Management (AM). FI$Cal.092 07/09/2014
Selecting the Correct Disposal Code in FI$Cal 1.0 Provides the Department Asset Manager instructions on which disposal code to choose in FI$Cal that corresponds with the Disposal Codes on the STD. 152 Property Survey Report. FI$Cal.180 07/25/2014
Updating an Asset to Split Funds 1.0 Provides Department Asset Processors and Department Asset Managers the instructions for updating an Asset Fund from a single Fund to two or more by splitting the applicable Chartfield values in the Asset Management (AM) module. FI$Cal.283 09/24/2015
Uploading into the Fleet Asset Management System (FAMS) Utilizing the FI$Cal FAMS Fleet Report 1.0 Provides Department Asset Confidential Reporters the instructions for selecting and copying the data from the FI$Cal generated FAMS Fleet Report and pasting it onto the Department of General Services, Office of Fleet and Asset Management (OFAM) provided FAMS Vehicle Spreadsheet in order to upload into the FAMS. FI$Cal.284 10/02/2015