The FI$Cal Project (the Project) is committed to promoting and protecting the privacy rights of individuals as enumerated in Article 1 of the California Constitution, the Information Practices Act of 1977, and other State and federal laws.
It is the policy of the Project to limit the collection and safeguard the privacy of personal information collected or maintained by the Project. The Project’s information management practices conform to the requirements of the Information Practices Act (Civil Code Section 1798 et seq.), the Public Records Act (Government Code Section 6250 et seq), Government Code Sections 11015.5 and 11019.9, and other applicable laws pertaining to information privacy. Electronically collected personal information is exempt from requests made under the Public Records Act.
The Project collects personal information on individuals only as allowed by law. The Project values and protects the privacy of individuals by 1) only collecting personal information when it is necessary for carrying out an authorized business function and 2) ensuring that the appropriate physical, technical, and administrative controls are in place to limit access to such information to staff who need it in the course and scope of their jobs.
Personally Identifiable Information (PII) is only obtained through lawful means and for what is relevant and necessary to accomplish the purpose for which it is collected. Any personal information obtained will not be sold, disclosed, made available, or otherwise used for a purpose other than that specified, except with the consent of the subject of the data, or as required by law or regulation.
The Project secures PII against loss, damage, modification, unauthorized access, or disclosure as required by law and policy. Appropriate computer, network, and Internet technical security controls at the employee and departmental levels prevent unauthorized access to personal information. Some of these security controls are: password and user identification verification, data encryption, confidential transmissions, secure storage areas, and audit trails.
The Project does not collect, distribute, or sell home, business, or email addresses, or account information from persons who simply browse our Internet website. FI$Cal collects personal information about individuals through our website only if an individual provides such information to the Project voluntarily through forms or surveys, or if it is required through the FI$Cal System.
Email is considered a communication tool. Any data sent by email is not secured or encrypted by the Project. If a user sends FI$Cal an email message, the email address and the information submitted will be collected and may be provided to other State agencies to serve the department’s needs. Users are prohibited from sending any confidential or personal information (such as Social Security Number (SSN) via e-mail.
The Project may use session cookies in some areas of the FI$Cal website to improve the overall usability of the site. Cookies are simple text files that identify the user’s computer to the FI$Cal Internet site. This website may place and subsequently retrieve cookies. Cookies do not contain personal or confidential information and will only be used to monitor activity.
The Project strives in each instance to inform people who provide personal information to the Project of the purpose for which the information is collected. In addition, the Project uses Google Analytics to help improve its website, to track how many people visit it, and to help understand how visitors interact with it so that it can be improved. When users view information on FI$Cal’s website, some non-confidential data may be collected, such as the time and date of access and where the user went during the visit.
Individual users have the right to access information about themselves and may request a correction of any inaccuracies in such records or ask for their electronically collected personal information to be deleted without reuse or distribution by contacting the FI$Cal Service Center at firstname.lastname@example.org or 1-855-FISCAL0 (1-855-347- 2250) (Toll Free).
Questions concerning this policy should be directed to FI$Cal Information Security Officer and Privacy Officer by email to: email@example.com.
- FI$Cal Service Center
- University of FI$Cal Login
- Job Aids
- FI$Cal Communications - Project Communications/Documentation/Information
- Super User Community
- Departments by Release: Wave 1 & Wave 2 | 2016 | SCO/STO & 2017 Release | 2018 | Deferred/Exempt
- Finance's Resources Webpage
- Functionality by Wave
- FI$Cal Onboarding Business Transformation Services Template
- Monthly Status Report
- Partner Agencies
- Vendor Management
- Wave 1 Resources
- Wave 2 Resources
- Wave 3 Resources
- 2016 Release
- 2017 Release
- 2018 Release